Talent Acquisition Administrator

Costello Medical; City of Westminster; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A healthcare communications agency in the UK is seeking a Talent Acquisition Administrator to manage recruitment processes for various roles. The ideal candidate will have recruitment experience, strong organizational skills, and a proactive approach. This role offers a hybrid working policy and opportunities for personal development. Key responsibilities include overseeing recruitment procedures and conducting interviews. Join a friendly team dedicated to excellence in candidate experience.

Benefits

Discretionary profit share bonuses

Private medical insurance

Generous holiday allowance

Critical illness cover, income protection, and life assurance

Full funding for external training

Qualifications

• 6 to 12 months of experience in a recruitment, resourcing or talent acquisition role.
• Strong organizational skills with the ability to manage multiple pipelines and projects.
• Professional verbal and written communication skills.

Responsibilities

• End-to-end recruitment administration for multiple roles.
• Conducting telephone and video interviews.
• Providing guidance and support to hiring managers.

Skills

Organizational skills

Professional communication

Customer service

Attention to detail

Proactivity

Tools

Microsoft Office

Job description

Overview

Are you a recruitment or HR professional looking for a new challenge? Do you enjoy shaping recruitment strategy and delivering an exceptional candidate experience? Are you ready to own end-to-end recruitment across various teams? Costello Medical is seeking a new in-house Talent Acquisition Administrator to help spearhead our company's growth. You will be responsible for all stages of the recruitment process for multiple roles, delivering an excellent recruitment experience for all candidates. You will manage multiple roles simultaneously, working alongside hiring managers to support our strategic approach to recruitment and candidate attraction, as well as innovation and improving our processes.

One of Costello Medical's priorities is “Talent & Opportunity.” Our approach to recruitment focuses on providing entry-level opportunities and developing talent from within the business. The Talent Acquisition Administrator role will also involve coordinating attendance at university careers fairs, building relationships with university careers advisors, and running our own careers events. You will provide guidance to students, graduates and post-graduates as they start their professional careers. As we grow, we are hiring professionals with experience in new areas, offering opportunities to learn about recruitment strategies for both entry-level and senior positions. You will be involved in projects to develop and improve internal processes and guidance, contribute to our employer brand, boost recruitment marketing, and continue to innovate our practices. We are a friendly and ambitious team seeking someone passionate about delivering exceptional customer service to both internal colleagues and candidates.

The Impact of Your Work

The Talent Acquisition team enables life-changing work across healthcare at Costello Medical. The colleagues we hire go on to help doctors, researchers, hospitals, and policymakers understand complex healthcare science and make smarter decisions about care and costs. By hiring and onboarding exceptional graduates, post-graduates and STEM professionals, you will help our teams grow and, in turn, grow their work in this field. Our focus includes making drugs available on the NHS, educating healthcare practitioners and patients, informing government policy changes, and more.

Key responsibilities

• End-to-end recruitment administration for multiple roles, including creating and posting job adverts, reviewing applications, assessing candidates, and arranging interviews
• Overseeing our recruitment inbox and answering candidate queries
• Conducting telephone interviews, reviewing self-recorded video interviews, and greeting candidates arriving for face-to-face interviews
• Headhunting and proactively reaching out to prospective candidates
• Providing guidance and support to hiring managers on talent acquisition strategies and candidate attraction methods
• Researching, organising, hosting and attending career fairs with universities and other professional or student-focused organisations
• Ensuring recruitment procedures are fair, inclusive, and comply with best practice
• Ad-hoc tasks and projects in support of the wider People and Talent Acquisition function (e.g., diversity and inclusion projects, creating new features/content for our website, gathering feedback from new employees, implementing other recruitment solutions)

About Costello Medical

Costello Medical is a global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a range of clients including pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed since 2017 and earned accreditation in 2022. Learn more about us on our website.

Requirements / About You

This role is ideal for professionals with internal or agency recruitment experience seeking a collaborative, in-house role. To be successful in this fast-paced environment recruiting for numerous positions simultaneously, you should be adaptable, a strong communicator, proactive, and capable of problem solving. You should be eager to contribute to the growth of a global company and make a difference in the healthcare sector.

• 6 to 12 months of experience in a recruitment, resourcing or talent acquisition role
• Strong organisational skills, including the ability to prioritise workload and manage multiple pipelines and projects
• High level of productivity with the ability to self-motivate and take ownership
• Professional verbal and written communication skills
• Dedication to providing excellent customer service
• Exceptional attention to detail
• Innovative and proactive approach to work
• Discretion when dealing with sensitive information
• Collaborative approach with the ability to build relationships at all levels
• Willingness to learn and develop professionally
• Experience of Microsoft Office

Hybrid Working Policy

We offer flexible working arrangements that allow home working up to half of the time, measured over a 2-week rolling period, for colleagues who have passed probation. During probation (normally the first 6 months), you can work from home 1 day per week.

Career Profile

To learn more about our tailored career progression, read personal accounts from our colleagues regarding their career development: About Costello Medical.

Benefits

• Discretionary profit share bonuses paid twice per year
• Hybrid and flexible working options
• Generous holiday allowance
• Private medical insurance
• Critical illness cover, income protection, and life assurance
• Full funding for external training
• Role Type: Full-time or part-time, permanent. Standard 37.5 hours per week (mon-fri); part-time options (30 hours/week) available
• Start Date: Ideally Monday 3 November or Monday 1 December 2025; later starts in early 2025 available
• Application Deadlines: Sunday 12 October
• Location: Based in Costello Medical; we welcome relevant recruitment/HR experience or career transition candidates

Application Process

You are required to submit your CV and a cover letter via our online application form. In your cover letter, please explain why you are suited to the role with examples. The process includes a proofreading task and a written exercise, followed by a formal interview with senior members of our Talent Acquisition team. The typical recruitment process lasts around 2-3 weeks, but this can be adjusted if necessary. As an equal opportunity employer, we provide reasonable adjustments during the recruitment process.

Note: While we embrace AI to innovate and improve processes, this role may involve working with confidential data that cannot be uploaded to AI. Please do not rely solely on AI to generate application materials.

Visa Sponsorship

Please note that this role does not meet the eligibility criteria for visa sponsorship. You will need the right to work in the UK independently from the company.