Support Administrator (Temporary)

Optima Recruitment; Dorking; On-site; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a temporary Support Administrator in Dorking to assist various departments, including HR and Finance. The role offers a pay range of £14.50 to £16.50 per hour, and involves administrative duties, finance support, and organizing files. Candidates should have strong administrative and communication skills along with some finance experience. Immediate start available.

Benefits

Free Parking

Free lunches

Qualifications

• Strong administrative skills required.
• Some finance experience, ideally with knowledge of Xero.
• Experience using Google Drive is essential.

Responsibilities

• Assist with all departments, including HR and Finance.
• Monitor shared inboxes and respond to queries.
• Perform administrative duties like filing and typing.

Skills

Strong administrative skills

Finance experience

Knowledge of Xero

Experience using Google Drive

Organisational skills

Excellent communication skills

Tools

Xero

Google Drive

Job description

Support Administrator (temporary)

• £14.50 - £16.50 per hour (DOE)
• Based in Dorking
• Temporary assignment until Christmas, possibly longer
• Monday - Friday
• 8:00 am - 4:00 pm
• Immediate start
• Free Parking
• Free lunches

Role Overview

During a very busy period, our client is seeking temporary support to assist with all departments, including HR and Finance.

Job Description

General Support

• Monitoring shared inboxes
• Typing up confidential meeting notes and recording on relevant software
• Answering the phone and responding to queries
• Writing letters
• Collating responses from feedback questionnaires
• Create helpsheets/guides for staff
• Setting up online forms to collate feedback from staff, collating this into a professional format
• Organising files on Google Drive
• Input of data and assessment data into Google Sheets
• Assist with arranging meetings and booking meeting rooms
• The ability to carry out a range of other administrative duties, filing, photocopying, typing etc.

HR Support

• Organising files on Google Drive
• Scanning and filing
• Administration support for recruitment, contracts
• Assist with arranging meetings and booking meeting rooms
• In all dealings and at all times ensure complete confidentiality
• The ability to carry out a range of other administrative duties, filing, photocopying, typing etc.

Finance Support

• Transactional accounting in Xero accounting software
• Set up new supplier accounts
• Process invoices, payments, and receipts
• Reconcile bank statements
• Check supplier statements to reconcile supplier accounts, contacting suppliers if any discrepancies
• Support the Head of Finance & Operations e.g. with cash‑flow reporting, budget monitoring, analysis, etc
• Perform other balance sheet reconciliations as required
• Provide administrative support to the Head of Finance and Operations

Person Specification

• Strong administrative skills
• Some finance experience, ideally with knowledge of Xero
• Experience of using Google Drive
• Strong organisational and prioritisation skills
• Excellent communication skills

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Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.