Support Administration Assistant

Ashendon Recruitment Ltd; Enderby; On-site; GBP 20,000 - 30,000; Part time

Job summary

A recruitment agency is seeking temporary administrative support for the Studio Planning team in Leicester. The role requires strong administrative skills, attention to detail, and experience with Asana or similar tools. Candidates must be available on-site for at least 3 consecutive days, from 9 AM to 5 PM, starting immediately.

Qualifications

• Highly organised and detail-oriented individual.
• Confident in using digital tools to support studio operations.

Responsibilities

• Manage and maintain the freelance inbox, ensuring timely responses and follow-ups.
• Ensure the Capacity Document reflects the current Planner and daily shoot volumes.
• Support location report analysis and update relevant documents.
• Track and update Asana with shoot counts and confirmed model details.

Skills

Strong admin and communication skills

High attention to detail

Experience with Asana

Confident using shared documentation tools

Experience in a creative or production environment

Tools

Asana

Excel

Google Sheets

Job description

Were looking for temporary support to assist the Studio Planning team for our client based in Leicesterwith coordination and admin tasks.

Ideally, we are seekingsomeone who is highly organised, detail-oriented, and confident using digital tools to support fast-paced studio operations. We'd be looking for support 3 consecutive days a week initially .

Key Responsibilities:

• Manage and maintain the freelance inbox, ensuring timely responses and follow-ups
• Ensure the Capacity Document accurately reflects the current Planner and daily shoot volumes
• Maintain consistency between the Capacity Document and Asana planning tool
• Support with location report analysis and transfer relevant data into the Model First document
• Review and update the Model First document daily
• Track and update Asana with shoot counts
• Monitor product drop-offs, particularly items with outstanding briefs or those not yet processed
• Ensure the Studio Board is accurate and up to date
• Feedback to Studio Assistants regarding daily drop-off status and any discrepancies
• Prioritise and respond to item enquiries, ensuring shoot-ready product is flagged
• Update Asana with confirmed model and crew details
• Manage freelance availability emails, send weekly confirmations, and track responses
• Monitor Same Day Fast Shoot (SFS) product timelines to ensure turnaround SLAs are met
• Track and record brand shoot counts weekly

Skills Required:

• Strong admin and communication skills
• High attention to detail and ability to manage multiple priorities
• Experience with Asana (or similar planning tools) preferred
• Confident using shared documentation tools (e.g., Excel/Google Sheets)
• Experience working in a creative or production environment is a plus

This role is for an immediate start

You will be needed on site for a minimum of 3 days per week these days must be any three consecutive daysworking from 09:00am to 5:00pm on the days agreed with our client.