Student Records Manager

ASKHAM BRYAN COLLEGE; York and North Yorkshire; On-site; GBP 38,000 - 43,000; Full time

Job summary

A prominent educational institution in York and North Yorkshire is seeking an experienced Student Records Manager to lead the operational management of student data, ensuring compliance and data integrity. The role requires strong leadership and communication skills, along with a solid understanding of funding processes. Benefits include generous annual leave, a teacher pension scheme, and excellent career development opportunities.

Benefits

Teacher pension scheme

35 days annual leave

On-site gym membership

Flexible working arrangements

Career development opportunities

Qualifications

• Proven experience in managing or working within Student Records or MIS in Further or Higher Education.
• Strong understanding of funding, ILR processes, and data compliance.
• Excellent communication, organisational, and leadership skills.

Responsibilities

• Lead the operations of the Student Records team, ensuring accuracy and compliance.
• Oversee enrolment and exams processes for students.
• Produce and present management reports and performance data.

Skills

Management of Student Records

Data compliance

Audit preparation

Communication skills

Excel reporting skills

Education

Degree-level qualification or equivalent experience

Tools

MIS software (e.g. ProSolution, 4Cast)

Job description

We are seeking an experienced and motivated Student Records Manager to lead the operational management of the College's student data, ensuring the highest levels of accuracy, compliance, and efficiency across all systems and processes. You will oversee the full student lifecycle - from admissions and enrolment through to achievement and completion - ensuring that data supports funding, audit, and performance reporting requirements. Working closely with curriculum and support teams, you'll play a key role in maintaining data integrity, meeting funding body deadlines, and supporting strategic decision-making through effective information management.

Key Responsibilities

• Lead the day-to-day operations of the Student Records team, ensuring accuracy and compliance across all learner data.
• Oversee enrolment and exams processes for all students, ensuring a smooth and efficient experience.
• Manage the creation and maintenance of the annual Course File and Timetables, supporting curriculum planning and funding compliance.
• Submit statutory funding returns (e.g. ILR, HESES) and coordinate audit preparation to ensure full compliance with DfE, OfS, and devolved authority requirements.
• Produce and present management reports and performance data to support college planning, self-assessment, and strategic priorities.
• Lead on data protection and GDPR compliance within Student Records.
• Work collaboratively with MIS, Finance and Curriculum teams to ensure data accuracy and efficiency across the College.

Essential Skills and Experience

• Proven experience in managing or working within Student Records or MIS in Further or Higher Education.
• Strong understanding of DfE funding, ILR processes, and data compliance.
• Experience of audit preparation and data validation.
• Excellent communication, organisational, and leadership skills.
• Proficiency in MIS software (e.g. ProSolution, 4Cast, or equivalent) and strong Excel/data reporting skills.
• Desirable: Degree-level qualification or equivalent experience.
• Experience with devolved funding arrangements and OfS data returns.

£38,664 - £42,230 per annum

Benefits:

• On-site facilities including a fully functional farm, equine centre, wildlife park and VR suite.
• Beautiful grounds for outdoor learning, meetings and well-being walks.
• Teacher pension scheme with generous employer contributions.
• 35 days annual leave, plus 8 days bank holiday pro rata, plus Christmas shut down.
• Options for flexible working arrangements (role dependent).
• On-site catering including a canteen and shop.
• Highly discounted gym membership at the on-site gym.
• Free car parking and cycle to work scheme.
• Excellent career development opportunities via our on-site L&D Partner.
• Continuous support from our Recruitment and Employee Lifecycle Partner.
• Enhanced sick pay and compassionate leave scheme.
• Enhanced maternity/adoption pay.