Site Secretary

Randstad CPE; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading main contractor in South West London is seeking a Site Secretary for a 2-year building project. The position offers both freelance and temp-to-perm options, ideal for someone looking to grow in the construction industry. Key responsibilities include managing documentation, liaising with suppliers, and preparing reports. The ideal candidate should possess strong IT skills, excellent communication abilities, and experience in on-site construction roles. This is a fantastic opportunity to develop your skills in a friendly team environment.

Benefits

Ability to grow and develop skills

Temp to permanent opportunity

Friendly team atmosphere

Qualifications

• Experience managing workflow of documentation on EDMS systems.
• Ability to QA manage all incoming and outgoing documentation.
• Proficient in creating reports and trackers for project communications.

Responsibilities

• Manage documentation workflow and ensure deadlines are met.
• Liaise with suppliers and contractors.
• Prepare, organise and file information in paper and digital form.
• Attend site meetings to coordinate project requirements.
• Provide regular training on EDMS systems to staff.

Skills

Excellent communication skills

Strong IT skills in MS Office including Outlook, Excel / Word

Ability to multitask and have high attention to detail

Some experience with Viewpoint / 4Projects system

Experience in the Construction industry / working on-site

Job description

A leading main contractor is looking for a Site Secretary to join them on a 2 year building project.

This is a long term freelance or temp to perm position based in South West London / Surrey which could lead into a longer term permanent role.

Benefits:

• Ability to grow and develop skills and experience within the company
• Temp to permanent opportunity
• Construction experience
• A friendly team

Responsibilities:

• Typing up letters and reports
• Printing and photocopying
• Ordering office supplies
• Liaising with suppliers and contractors
• Manage workflow of documentation on EDMS systems
• QA manage all incoming and outgoing documentation and communication
• Distribution of documents to relevant managers / project teams
• Editing and amending documents for accuracy and compliance of client procedures
• Creating reports and trackers on all communication of the project
• Providing regular training on EDMS systems to internal and external staff
• Drive and manage all documentation and the flow of information making sure
• deadlines are met through the project EDMS
• QA managing all documentation and communication
• Attend site meetings
• Preparing, organising and filing information in paper and digital form

The ideal candidate will have:

• Some experience with Viewpoint / 4Projects system
• Excellent communication skills
• Strong IT skills in MS Office including Outlook, Excel / Word
• The ability to multitask and have high attention to detail
• Experience in the Construction industry / working on-site

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.