Site Administrator

Construction, Property and Engineering; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction firm is seeking an experienced Site Administrator to manage project documentation and support site operations in Newcastle upon Tyne. The ideal candidate will have proven administrative experience, preferably in construction, and strong organizational skills. Responsibilities include maintaining filing systems, assisting financial processes, and managing site office tasks. The position requires proficiency in Microsoft Office and effective communication skills. The company values diversity and welcomes applications from all candidates.

Qualifications

• Experience in the construction or engineering sector is ideal.
• Ability to manage multiple tasks in a fast-paced environment.
• Knowledge of document control principles is a significant advantage.

Responsibilities

• Manage the project filing system, both physical and electronic.
• Serve as the first point of contact for the site office.
• Assist the Commercial team with processing delivery notes and invoices.
• Support site management with health & safety documentation.

Skills

Proven experience in an administrative role

Highly proficient in Microsoft Office Suite

Exceptional organisational skills

Strong verbal and written communication skills

Job description

A leading Main Contractor is seeking an experienced and highly organised Site Administrator to join their team on a significant, large-scale commercial development located in the North East.

Key Responsibilities and Duties

The Site Administrator will be responsible for a wide range of administrative and logistical tasks, including:

1. Project and Document Control

• Managing and maintaining the project filing system, both physical and electronic.
• Controlling all incoming and outgoing project correspondence, drawings, specifications, and technical documents.
• Logging, tracking, and distributing revised drawings and documents to the relevant site personnel and subcontractors.
• Archiving project documentation upon completion.
• Experience with SharePoint for document management is highly desirable but not essential.

2. Site Office Management

• Serving as the first point of contact for the site office (in person, by phone, and email).
• Maintaining office supplies, ordering materials, and managing site stationery requirements.
• Organising and coordinating site meetings, including preparing agendas, minute‑taking, and distributing meeting packs.
• Managing visitor sign‑in/out procedures and ensuring compliance with site security protocols.

3. Financial and Commercial Support

• Assisting the Commercial team with processing delivery notes, invoices, and purchase orders.
• Maintaining accurate records for plant and equipment on hire.
• Assisting with the collation of timesheets and attendance records for site staff.

4. Health & Safety/HR Support

• Assisting the Site Management team with basic administration for site inductions and training records.
• Maintaining and updating the site personnel list and emergency contact details.
• Ensuring Health & Safety documentation (e.g., Risk Assessments/Method Statements) is filed correctly and accessible.

Skills and Experience Required

• Proven experience in an administrative role, ideally within the construction or engineering sector.
• Highly proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organisational skills and the ability to manage multiple tasks simultaneously in a fast‑paced environment.
• Strong verbal and written communication skills.
• A proactive, self‑motivated attitude with the ability to work independently and as part of a team.
• Knowledge of document control principles is a significant advantage.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.