Shipping Administrator

Alchemy Global Talent Solutions Ltd.; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A logistics company in London is seeking an experienced Shipping Administrator to manage international artwork shipments. The role requires logistics experience, strong communication skills, and attention to detail. You will oversee the logistics process, ensure customs compliance, and coordinate with clients and shipping providers. This position offers a dynamic and collaborative work environment.

Qualifications

• Previous experience in logistics within the moving, shipping, luxury goods or fine art industry.
• Excellent understanding of international customs and shipping procedures.
• High level of organisation and attention to detail in managing multiple shipments.

Responsibilities

• Manage full logistics process for international shipments.
• Prepare and review customs documentation for compliance.
• Communicate proactively with clients on delivery updates.

Skills

Logistics experience

Strong communication skills

Attention to detail

Coordination skills

Ability to work under pressure

Tools

Microsoft Office

Logistics software

SharePoint

Teams

Job description

An exciting opportunity has arisen for an experienced Shipping Administrator to join a high-value art logistics team based in London. This role is essential in overseeing the coordination and successful execution of international artwork shipments, ensuring all customs and compliance protocols are met. Ideal for professionals with logistics experience in the art, luxury goods, or high-value asset sectors, this position offers a fast-paced and collaborative environment.

What You’ll Be Doing:

• Manage full logistics process for international shipments, including crating, documentation, and delivery coordination.
• Liaise with fine art shipping providers to confirm schedules and arrange installations.
• Analyse logistics quotes and timelines to recommend the best options.
• Prepare and review customs documentation and ensure compliance with international shipping regulations.
• Track and manage temporary import/export (TR) deadlines and returns.
• Communicate proactively with clients on delivery updates, customs requirements, and project timelines.
• Work with sales, post‑sale, and client services teams to finalise shipping and delivery plans.
• Respond to internal queries and coordinate artwork collections and returns with warehouse teams.
• Monitor multiple ongoing shipping projects and ensure all deadlines are met.
• Lead or contribute to regular logistics meetings to resolve shipment challenges.
• Maintain accurate records and documentation for audits and internal processes.
• Support warehouse and studio teams with operational logistics needs.

What We’re Looking For:

• Previous experience in logistics within the moving, shipping, luxury goods or fine art industry.
• Excellent understanding of international customs and shipping procedures.
• Strong communication and coordination skills across internal teams and external providers.
• High level of organisation and attention to detail in managing multiple shipments.
• Proficient in Microsoft Office, logistics software, SharePoint, and Teams.
• Ability to work under pressure and adapt quickly to changing priorities.

Interested? Reach out to Alchemy Global Talent Solutions today.