Senior Information Co-Ordinator

Navartis; Remote; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering firm in the UK seeks an experienced Information Manager to oversee the compliance and flow of engineering information across multiple projects. The role demands significant experience, particularly with Autodesk Build/Docs and SharePoint, ensuring adherence to ISO standards. Responsibilities include training staff, managing documentation workflows, and reporting metrics. Ideal candidates will demonstrate advanced Microsoft Office skills and effective communication in a remote setting with occasional meetings in major cities.

Qualifications

• 10+ years of relevant experience in energy or engineering with admin-level EDMS exposure.
• Advanced skills in Microsoft Office tools: Word, Excel, PowerPoint.
• Strong knowledge of ISO standards and experience in compliance.

Responsibilities

• Own accuracy and compliance of engineering information across project lifecycles.
• Administer Autodesk Build/Docs; manage documentation and compliance processes.
• Deliver training and produce compliance reports for management.

Skills

Energy / Oil & Gas / Engineering Experience

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Autodesk Docs/Build Administration

SharePoint Administration

ISO 19650 Knowledge

ISO 9001 Knowledge

Power BI

Microsoft Visio

Interpersonal Skills

Written Communication

Verbal Communication

Tools

Autodesk Build

SharePoint

Power BI

Microsoft Visio

Job description

Location: Remote (UK). Occasional in-person meetings, up to 1 time per month (typically in London, Oxford, Leeds or Sheffield areas).

The impact you’ll have

You’ll own the accuracy, flow and compliance of engineering information and records across the full project lifecycle—planning to handover. As the admin / manager for Autodesk Build/Docs and SharePoint across multiple engineering projects you’ll keep reviews moving, documentation compliant with ISO standards, and stakeholders confident they’re working from the latest, correct information.

About the work

You’ll handle information across the full lifecycle—organisation, workflow, creation, exchange, versioning, publishing, as-built, O&M, handover and archiving—and be comfortable reading engineering drawings and title blocks.

What you’ll do

Governance & Compliance

• Implement and maintain Information Management & Control procedures aligned to ISO 9001 and ISO 19650; support audits against ISO 9001/14001/45001 and BIM.
• You’ll contribute to Exchange Information Requirements (EIR) (client inputs) and lead BIM Execution Plan (BEP) creation and maintenance (supplier side).
• Contribute to achievement of stage-gate requirements.

EDMS Administration (Autodesk & SharePoint)

• Act as EDMS administrator for Autodesk Build and Autodesk Docs; create sites/projects; manage users, groups and permissions; maintain pages, sites and workflows.
• Maintain links/macros, rationalise structures, remove duplicates/obsolete files, and fix workflow/link issues.

Autodesk Control Operations

• Maintain MDRs, prepare transmittals, manage internal/external reviews, and quality-check documents/drawings and metadata.
• Serve as the main point of contact for DC queries; collaborate with client/partner DC teams to resolve issues and ensure timely deliveries.

Training, Guidance & Reporting

• Deliver onboarding and refresher training (Autodesk Build/Docs); log competency records; produce user guides and quick-reference materials.
• Produce compliance and throughput reports for management, operations and projects. (Power BI desirable.)

Continuous Improvement

• Map and improve processes; produce flowcharts (Visio); drive cycle-time and error-rate reductions.

What you’ll bring (must-haves)

• Significant relevant experience (10 years plus preferred) in energy / oil & gas / engineering (admin-level EDMS exposure).
• Advanced level skills in Microsoft Word, Excel and PowerPoint
• Administrator-level skills in Autodesk Docs/Build and strong SharePoint administration experience.
• Practical knowledge of ISO 19650 and ISO 9001; comfortable supporting audits and enforcing standards.
• High level of English proficiency; meticulous attention to detail; strong organisation and stakeholder skills.
• Fast task processing ability.
• Strong interpersonal skills.
• Strong written and verbal communication skills.
• Ability to develop current and new skills and to innovate with new ideas.
• Team player focussed on achieving our vision
• Power BI and Microsoft Visio; Uniclass and Digital Twin exposure; experience with multiple EDMS platforms.
• 100% metadata and filing compliance across active projects.
• Zero non-conformities in internal/external audits.
• Reduction in duplicate/obsolete files and link errors.