Senior Document Controller

Ferrovial; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent global infrastructure company is seeking a Senior Document Controller to manage and maintain document control processes. The ideal candidate will have significant experience with Electronic Document Management Systems (EDMS), particularly Asite, and possess strong communication and organizational skills. Responsibilities include maintaining project documentation, training staff on document control, and liaising with teams to ensure compliance. Experience in construction or engineering sectors, especially HS2 projects, is highly advantageous. An excellent opportunity for career development in a dynamic environment.

Qualifications

• Proficient in Microsoft Office Suite with ability to create formulas and macros in Excel.
• Manage large volumes of documentation accurately and efficiently.
• Experience in document control within construction, engineering, or related sectors.
• Hands-on experience with Asite as System Admin.

Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents.
• Monitor document workflows and approvals in EDMS systems.
• Act as primary contact for EDMS-related queries.
• Configure and manage document control settings in Asite.
• Provide support to project teams on document management best practices.

Skills

Microsoft Office Suite proficiency

Document control experience

Communication skills

Organizational ability

Attention to detail

Pressure management

EDMS platforms knowledge

Experience with Asite

Education

Certification in Document Control or EDMS systems

Tools

Asite

Power BI

Microsoft Excel macros

Job description

Description

We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.

Key Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS‑related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Department

Information Management

Reports to

Document Control Manager

Key Skills and Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to create formulas and macros in Microsoft Excel.
• Ability to manage large volumes of documentation accurately and efficiently.
• Desirable: Experience with Power BI.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organisational ability.
• Ability to work under pressure and meet deadlines.
• Experience in document control within construction, engineering, or related sectors. Previous experience on HS2 projects (highly advantageous).
• Strong knowledge of EDMS platforms.
• Essential: Hands‑on experience with Asite (System Admin).
• Desirable: Familiarity with EB and ProjectWise.
• Certification in Document Control or EDMS systems (advantageous).

Key Relationships

Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

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