Senior Document Controller

Knightwood Associates; England; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading infrastructure firm in the UK is seeking a Senior Document Controller to manage and maintain all project documentation. This role involves ensuring accuracy, quality, and compliance with standards while coordinating internal and external document flow. The ideal candidate will have significant experience in document control, excellent organizational skills, and the ability to support junior staff. Key responsibilities include overseeing document creation, conducting quality checks, and assisting with audits and project handovers.

Qualifications

• Extensive experience in document control within engineering, construction, or related industries.
• Strong knowledge of document management systems such as Aconex, EDMS, or SharePoint.
• Excellent organizational skills and attention to detail.
• Strong communication and coordination skills.

Responsibilities

• Oversee the creation, revision, tracking, and archiving of project documents.
• Maintain document control systems and ensure adherence to established standards.
• Coordinate document submissions, approvals, and distribution across departments.
• Conduct quality checks to ensure documents are complete and accurate.
• Manage controlled document registers, logs, and workflows.
• Provide guidance and support to junior document controllers.
• Prepare reports and assist during audits and project closeout.

Skills

Document control

Stakeholder coordination

Organizational skills

Attention to detail

Tools

Aconex

EDMS

SharePoint

Job description

Senior Document Controller

Focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors our clients team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges within Utility and Social Infrastructures.

The Senior Document Controller is responsible for managing, organizing, and maintaining all project-related documentation to ensure accuracy, quality, and compliance with company and regulatory standards. This role oversees document control processes, coordinates document flow between internal teams and external stakeholders, and ensures timely retrieval and distribution of controlled documents. The Senior Document Controller also mentors junior staff, enforces document control procedures, and supports audits, reporting, and project handover requirements.

Key Responsibilities

• Oversee the creation, revision, tracking, and archiving of project documents.
• Maintain document control systems and ensure adherence to established standards.
• Coordinate document submissions, approvals, and distribution across departments and contractors.
• Conduct quality checks to ensure documents are complete, accurate, and compliant.
• Manage controlled document registers, logs, and workflows.
• Provide guidance and support to junior document controllers.
• Prepare reports and assist during audits and project closeout.

Qualifications

• Extensive experience in document control within engineering, construction, or related industries.
• Strong knowledge of document management systems (e.g., Aconex, EDMS, SharePoint).
• Excellent organizational skills and attention to detail.
• Strong communication and stakeholder coordination abilities.