Senior Document Controller

Ferrovial; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction company is seeking a Document Control Specialist in the UK. Responsibilities include managing document workflows, maintaining control trackers, and ensuring timely submission of documents. The ideal candidate should be highly organized, possess strong communication skills, and have experience in working within complex project environments. Proficiency in Microsoft Office 365 and familiarity with EDMS software are essential. This role offers an opportunity to contribute to innovative projects in a collaborative environment.

Qualifications

• Ability to communicate effectively and influence stakeholders.
• Highly organized with attention to detail and able to work to deadlines.
• Experience working in regulated environments.

Responsibilities

• Control numbering, filing, sorting, and retrieval of documents.
• Submit documentation into the client EDMS accurately.
• Keep document control trackers and MIDPs up to date.
• Provide support for EDMS projects.
• Conduct QA document checking.
• Manage EDMS workflows and access rights.

Skills

Effective communication

Organizational skills

Stakeholder management

Experience in complex project environments

Microsoft Office 365 proficiency

Familiarity with EDMS software

Tools

SharePoint

Asite

M-files

Maxinet

Job description

Description

• Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation, produced by technical teams in a timely, accurate and efficient manner.
• Responsible for the submission of documentation into the client EDMS in a timely, accurate and efficient manner.
• Responsible for keeping Document Control trackers and MIDPs up to date. (Master Information Delivery Plans)
• Provide EDMS support for projects and departments. (Electronic Document Management System)
• Provide QA (Quality Assurance) document checking.
• Manage the different EDMS (Workflows, access rights, distributions, etc.)
• Assist in preparing and managing documentation internally or by subcontractors.
• Train project personnel in using the system and document control procedures.

Key Skills

• Ability to communicate effectively and influence stakeholders at all levels across Ferrovial and with the Client.
• Highly organised with an attention to detail, able to plan and prioritise own workload, able to work effectively to deadlines
• Experience of working in a complex project environment with multiple stakeholders, preferably in a construction or similar regulated environment
• Competent in the use of Microsoft Office 365 suite and SharePoint and awareness of EDMS software such (Asite, M-files, Maxinet…) or similar
• Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

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