Senior Administrative Support

Christian Fellowship Church; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A community-focused organization in Belfast is seeking a Senior Administrative Support to assist teams and manage operations. You will provide key administrative support, handle communications, and ensure compliance with health and safety regulations. The ideal candidate has strong organizational skills and at least 2 years of experience in an administrative role. Join us to contribute to our mission and be a welcoming first point of contact for visitors.

Qualifications

• At least 2 years' experience in an administrative role within the last 4 years.
• Self-motivated and able to prioritize and manage their own workload.
• Confident managing multiple priorities with initiative.

Responsibilities

• Providing key admin support to staff, ministries, and programmes.
• Coordinating room bookings and managing phone system.
• Ensuring fire safety checks and managing rental properties.

Skills

Administrative skills

Interpersonal skills

IT skills

Organizational skills

Communication skills

Education

Minimum of 5 GCSEs or equivalent including English

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

ChurchSuite

Job description

As our Senior Administrative Support, you'll be at the heart of our operations assisting CFC’s teams, sites, ministries, and facilities so they can run smoothly and effectively. You'll also be one of the first faces people see when they come through our doors, so we're looking for someone who embodies warmth, welcome, and a love for people.

Responsibilities

• Providing key admin support to staff, ministries, and programmes.
• Managing and updating internal systems (like ChurchSuite).
• Coordinating room bookings.
• Acting as a friendly first point of contact for visitors and calls.
• Supporting the Senior Pastor with diary planning and admin.
• Managing the phone system and voicemail functionality.
• Ensuring all fire safety checks and training are carried out and documented.
• Ensuring that all relevant staff and volunteers are trained, Fire Risk Assessments are carried out and reviewed regularly.
• Overseeing all Health and Safety policies and legal compliance.
• Overseeing all Health & Safety policies and legal compliance - Coordinating staff/ volunteer training in food hygiene, working at heights, etc.
• Managing CFC rental properties and liaising with tenants and property agents.
• Assisting with routine building and system checks (CCTV, lighting, fire alarms, etc.)
• Supporting conferences and events (including some outside regular hours).
• Providing basic troubleshooting for IT issues across the team.
• Jumping in to help with whatever needs doing, we’re a team that serves.

Skills and Qualifications

• Minimum of 5 GCSEs or equivalent, including English (or equivalent).
• At least 2 years’ experience in an administrative role within the last 4 years.
• Strong IT skills particularly Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent interpersonal and communication skills.
• Highly organised and detail-oriented.
• Self-motivated and able to prioritise and manage their own workload.
• Confident managing multiple priorities with initiative.
• Fully aligned with CFC’s mission, vision, and values.
• Willing to undergo an AccessNI check.
• Knowledge and understanding of Health & Safety legislation in Northern Ireland.
• Good working knowledge of ChurchSuite.

Further Information