Secretary Higher Level - Pharmacy Services

NHS GREATER GLASGOW & CLYDE; Tees Valley; On-site; GBP 30,000 - 34,000; Full time

Job summary

A leading healthcare provider is seeking a Secretary Higher Level to join their Pharmacy Services team. This role involves providing top-tier administrative support to the Acute Pharmacy Services Gastroenterology Team. Candidates should have strong computer skills and experience in office management, with a focus on effective communication and time management. This is a permanent, full-time position offering competitive salary and dynamic responsibilities.

Qualifications

• Competence in a range of computer packages.
• Experience in an office environment.
• Ability to prioritize and manage a varied workload.

Responsibilities

• Arrange clinic schedules.
• Compose letters and manage diaries.
• Coordinate meetings and take minutes.

Skills

Administration

Communication

Time management

Computer skills

Education

Formal qualification in office administration (e.g. ECDL)

Tools

Microsoft Office Suite

Job description

Secretary Higher Level - Pharmacy Services

Job reference: 226921

Salary: Band 4 (£30,353 - £33,016)

Job closing date: 12/10/2025

Job Type: Administrative Services

Location: Clarkston Court

Employment type: Permanent

Hours Per Week: 37

Job posted date: 24/09/2025

Employer (NHS Board): NHS Greater Glasgow & Clyde

Department: Pharmacy Services

Where to find us

Get directions

Job Advert

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this post is: Monday - Friday

Pharmacy Services is seeking to recruit a high calibre administrator to work in the central pharmacy team, the role will predominantly support the Acute Pharmacy Services Gastroenterology Team.

This is an excellent opportunity for a highly experienced administrator who is a team player with a flexible approach to their work. The role will appeal to an enthusiastic self-starter who can demonstrate a track record of delivering first class admin support ideally in a large and complex organisation.

You must show competence in the use of a range of computer packages evidenced by experience or formal qualification e.g. ECDL. You should have knowledge of working in an office environment and operation of office equipment and systems. This may be through formal training or work experience. The ability to appropriately prioritise and manage a busy and varied workload is a prerequisite for the job.

Your responsibilities will vary, however you should expect your day-to-day duties to include:

• Arranging clinic schedules


• Composition of letters


• Diary management


• Meeting coordination


• Minute taking


• Acting as the first point of contact for all enquiries received by telephone, mail or in person, including patient queries

Diplomacy, discretion and the ability to communicate with individuals at all levels and professions both internally and externally to the organisation are essential qualities for this post.

Informal contact: Susan Donnelly, Admin Team Lead, 0141 201 6022, [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Note: The Pharmacy Services team is seeking to recruit a high calibre administrator to work in the central pharmacy team, primarily supporting the Acute Pharmacy Services Gastroenterology Team. This description reflects the responsibilities and requirements as described by the employer.