Secretariat Support Officer

Adecco; Wakefield; On-site; GBP 40,000 - 60,000; Part time

Job summary

A recruitment agency is seeking a Secretariat Support Officer in Wakefield to provide vital administrative support to the Chief Officer Team. The role involves leading meetings, managing correspondence, and enhancing administrative systems. Ideal candidates will have a background in administration, excellent organizational skills, and proficiency in Microsoft Office/365. This temporary position aims to foster an inclusive work environment and support the smooth running of essential public sector functions.

Qualifications

• Proven track record in administration, with strong organisational skills.
• Experience arranging and supporting meetings effectively.
• Ability to accurately transcribe notes from meetings.

Responsibilities

• Provide comprehensive administrative support to the Chief Officer Team.
• Organise and oversee all Chief Officer Team Board Meetings.
• Manage correspondence received by the Chief Officer Team.

Skills

Organisational skills

Interpersonal skills

Minute taking

IT proficiency

Typing skills

Tools

Microsoft Office/365

Job description

Job Advertisement: Secretariat Support Officer

Location: Wakefield

Contract Type: Temporary (24 months)

Hourly Rate: £13.08

Are you an organised, detail-oriented individual looking for an exciting opportunity in the public sector? Our client is seeking a dedicated Secretariat Support Officer to join their Chief Officer Team at their headquarters in Wakefield. This is a fantastic chance to contribute to the smooth running of a vital department while enhancing your administrative skills!

About the Role

As a Secretariat Support Officer, you will provide comprehensive administrative support to the Chief Officer Team. Your role will be crucial in ensuring effective communication, meeting coordination, and the management of sensitive information.

Responsibilities

• Lead by Example: Embrace the Police Code of Ethics and promote values of dignity, fairness, and respect in all interactions.
• Meeting Management: organise and oversee all Chief Officer Team Board Meetings, ensuring timely preparation of agendas and supporting documentation.
• Minute Taking: Accurately record and transcribe minutes from Board Meetings, presenting them in the required format.
• Correspondence Handling: Manage all correspondence received by the Chief Officer Team, preparing responses as needed.
• Administrative Improvements: Actively contribute to the development and enhancement of administrative systems within the Secretariat Support Office.
• Secretarial Support: Assist with typing, low-level research, and planning tasks as directed by line managers.
• Supplies Management: Oversee ordering and stock rotation for office supplies.

What We’re Looking For

To thrive in this role, you should possess the following skills and experience:

• Administration Experience: Proven track record in administration, with excellent organisational and interpersonal skills.
• Meeting Coordination: Experience arranging and supporting meetings.
• Minute Taking Skills: Ability to accurately record and transcribe notes from meetings.
• IT Proficiency: Basic knowledge of computer systems, particularly Microsoft Office/365.
• Knowledge of Procedures: Familiarity with police and local government procedures is desirable.
• Good Typing Skills: Proficient typing skills to ensure effective communication.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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