SCUK Fleet Operations Executive (12 month FTC)

Santander Group; Milton Keynes; Hybrid; GBP 24,000 - 26,000; Full time

Job summary

A leading motor finance company in Milton Keynes is seeking a Fleet Operations Executive for a fixed-term contract. This role requires completing administrative tasks related to business and individual customers' vehicle fleets. Responsibilities include monitoring departmental emails, handling customer enquiries, maintaining accurate records, and assisting with billing and collections. The position offers a competitive salary and various benefits, with at least three days required in the office during the first six months.

Benefits

Competitive salary of £24,500 - £26,000

25 days holiday per annum

Annual bonus

£500 flexible benefit allowance

Generous pension contributions

Employee assistance programme

Sharesave scheme

Gym passes at reduced rates

Qualifications

• Previous collections experience preferred.
• Understanding of discretion/professionalism in financial matters.
• Confidence in decision making.

Responsibilities

• Monitor departmental emails and ensure timely responses.
• Handle customer enquiries efficiently.
• Maintain accurate fleet operational records.
• Process invoices and assist with payment arrangements.
• Assist with the collection of vehicles and end-of-contract billing.

Skills

Customer services experience

Strong negotiation skills

Attention to detail

Computer Literacy/MS office skills

Ability to work under pressure

Confident telephone manner

Job description

Santander Consumer Finance is one of the UK's Leading Motor Finance companies and we are currently looking for an organised Fleet Operations Executive to join our team in the Newport Pagnell & Milton Keynes office on a 12 month Fixed Term Contract. In this busy role you will be tasked with completing administrative tasks and services to ensure the efficient management of a business customer's vehicle fleet or an individual customers car. Typical daily tasks will include processing incoming post, fines and email enquiries, V5 management, parking permits, travel abroad documentation and invoice processing to ensure compliance with UK regulation, as well as maintaining accurate records and providing support to our customers, and internal teams/other areas of the business. You will also be responsible for the defleet process experience and will assist with the arrangement of the collection of the car and the end of contract billing. Please note this role is a hybrid role with at least 3 days a week in the Newport Pagnell office for the first 6 months, after this time you will move to working in the Milton Keynes office.

Responsibilities

• Monitoring departmental emails ascertaining that all are actioned and responded to in a timely and efficient manner keeping to KPI's
• Answering calls received and dealing with enquiries in a timely and efficient manner
• Ensuring that accurate records are maintained using a combination of fleet systems
• Carrying out a variety of fleet operational activities
• Producing reports and management informationManaging customer enquiries
• Support the fleet being road legal (Parking and Fine Management, Recalls, Taxing, Cherished Plate transfers, Travel Documents)
• Competent filing and organization to keeping the department shipshape. Whilst ascertaining archiving rotation is being maintained to high calibre
• Handling of company parking and traffic fines, making amendments to processes as agreed by CRM and clients. Ensuring KPI's are on track
• Attending of court to sign statutory declarations or supporting of justice summons
• Updating and maintaining client contacts for appropriate processes
• Preparation of invoices and paperwork
• Assisting with the drafting and implementation of effective policies and processes regarding fleet operations
• Sending and maintaining monthly reporting requirements adhering to KPI's
• Updating and maintain spreadsheets
• Assisting with the processing of payments
• Assisting our Third-Party supplier with the arrangement of the collection of the vehicle
• Preparing end of contract billing

Qualifications

• Previous collections experience (preferred not essential)
• Customer services experience
• Strong negotiation skills, and tenacity when negotiating for a pre‑determined outcome
• An understanding of the importance of discretion/professionalism when dealing with sensitive financial matters
• A confident telephone manner
• Attention to detail as well as sound numeracy skills
• Ability to work under pressure
• Confidence in decision making
• Computer Literacy/MS office skills (including Outlook/Excel/Word etc)
• A persuasive, persistent and self‑motivated attitude

Benefits

• Competitive salary of £24,500 - £26,000 (dependent on skills & experience)
• 25 days holiday per annum, plus bank holidays
• Annual bonus based on personal and company performance
• £500 flexible benefit allowance
• Generous pension contributions
• Employee assistance programme
• Sharesave scheme
• Gym passes at a reduced rate for 3,000 gyms, leisure centres etc

Other things you need to know

• The hours for this post are 09:00-17:00 across Monday to Friday
• The company induction is mandatory and will be held for one day in our Redhill, Surrey office (travel expenses will be covered)
• You will be required to work full time in the office during your training period until you are at the required standard to start working on a hybrid basis (this will be line managers discretion)

Inclusion At Santander we're creating a thriving workplace where all colleagues feel they belong and are supported to succeed. We all help to make Santander a workplace that celebrates diversity and attracts, retains and develops the most talented and committed people through living our values of Simple, Personal, and Fair. At Santander Consumer Finance we have a zero‑tolerance approach to discrimination, bullying, harassment (including sexual) or victimisation of any kind.