School Receptionist (Mornings) - John Hampden Grammar School (Boys)

Buckinghamshire Council; England; On-site; GBP 13,000 - 15,000; Part time

Job summary

A local educational institution is seeking a part-time administrator to manage communications and support a busy office environment. Responsibilities include answering calls, organizing room bookings, and ensuring compliance with data protection regulations. Ideal candidates will have strong administrative skills and proficiency in Google Suite and Microsoft Office. The role requires flexibility, teamwork, and a commitment to upholding safeguarding standards.

Qualifications

• Strong administration and organization skills.
• Ability to prioritize workload and show initiative.
• Ability to maintain confidentiality.

Responsibilities

• Answering the switchboard, transferring calls and taking messages.
• Ensuring compliance with Data Protection regulations.
• Organizing room bookings and assisting with clerical duties.

Skills

Excellent communication

Strong administrative skills

Proficiency in Google Suite

Proficiency in Microsoft Office

Problem-solving skills

Interpersonal skills

Education

English Language ‘O’ level or GCSE (grade C/ 5 or above)

Tools

Google Suite

Microsoft Office

Arbor system

Job description

Location: High Wycombe

Overview

You will be an excellent communicator approaching a demanding and busy workload with a positive outlook and good attention to detail, maintaining a high level of diplomacy, tact and confidentiality. With strong administrative skills you should have a good standard of numeracy and literacy along with knowledge of Google Suite and Microsoft Office packages.

Salary: Bucks Pay Range 2, currently £25,625 to £27,770 FTE (actual salary for 22.5 hours per week, 39 weeks p.a. is in the range £13,215 to £14,322).

Contract: Permanent

Hours: Part time. From 8.00am to 12.30pm. 22.5 hours per week (5 days per week), term time only, plus staff INSET days (39 weeks per year) to include one day in August (A-level or GCSE results day)

About us

John Hampden Grammar School is an outstanding school with exceptional academic success and sporting achievement. However, we appreciate that in a changing world our young men will need more including character, spirit and resilience. They will need to lead and take responsibility, collaborate and create. This is what we mean by #BeMore at John Hampden. Exceptional standards, breadth, balance and self-confidence typify our students and we support every individual to build these qualities necessary for happy, successful and fulfilled lives.

• Answering the switchboard, transferring calls and taking messages.
• Ensuring all communications, systems and processes comply with Data Protection and Keeping Children Safe in Education Regulations.
• Ensuring ‘office’ emails are swiftly and efficiently transferred to the relevant person.
• Receiving visitors and notifying the appropriate staff of their arrival.
• Ensuring visitors are signed in and out of the digital system (Inventry) and made aware of safeguarding guidelines, including cover teachers and contractors. Giving them the appropriate lanyard or visitor sticker.
• Organising room bookings.
• Assisting office staff with general clerical duties, including word processing (Google Docs/Gmail/Microsoft Word), attaching data to our MIS system (Arbor), collating and stapling, issuing of paperwork, etc.
• Distributing incoming post and franking outgoing post; logging arrival and arranging collection of parcels.
• Dealing with students’ and parents’ enquiries.
• Informing students and their parents of named lost property.
• Ensuring Sixth Formers attend their Reception duties.
• Maintaining the Lower school signing in/out books and ensure all late arrivals have signed or tapped in.
• Liaison with Second Hand School Uniform Shop Organisers
• Organising and maintaining records of school minibus and mobile phone bookings, liaising with PE Admin re minibus bookings.
• Monitoring CCTV camera on school gates and entrance barrier and enabling access.
• Assisting with sorting and processing lost property when required.
• Be available during the holidays, by negotiation, to help process examination results, etc.

General:

• Maintain and update knowledge of relevant software, e.g. Google suite, Microsoft Office and Arbor computer systems as required
• To be aware of and to execute effectively the postholder’s responsibility for promoting and safeguarding the welfare of young people with whom he/she is likely to come into contact
• To take responsibility for personal Health & Safety ensuring that all accidents and near misses are reported to the School’s Health & Safety Officer
• To ensure the development and progression of equality within the sphere of responsibility of this post and the fair and equal treatment of all colleagues and clients

About you

Essential Skills and Qualifications:

• A minimum of English Language ‘O’ level or GCSE (grade C/ 5 or above) or equivalent certificate
• Strong administration and organisation skill
• Proficiency in all aspects of ICT (Google suite, Microsoft Office etc.)
• Proven experience dealing with confidential information and sensitive situations
• Ability to prioritise workload and show initiative in dealing with day-to-day situations
• Problem solving skills including the ability to apply diplomacy and tact when appropriate
• The ability to remain calm and composed under pressure
• Excellent interpersonal skills with the ability to communicate effectively with students, parents, staff and the wider School community
• Patient with a good sense of humour
• Willingness to learn new skills and undertake training as required
• Adaptable, flexible, and able to work with minimum supervision
• Reliable team player who is willing to make a full contribution to the department
• Smart personal appearance
• Understands and is willing to uphold the values of John Hampden Grammar School

Other information

To find out more about the role, please contact our school office on the number below. To be considered for this role you must complete in full our application form.

John Hampden Grammar School is committed to safeguarding and promoting the welfare of children and young people an expects all staff an volunteers to share this commitment.

This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

This is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.