School Receptionist And Administrator

Connaught Resourcing Ltd (Education); Wytham; On-site; GBP 25,000 - 26,000; Full time

Job summary

An independent school in Oxford seeks a skilled Receptionist/Administrator to manage front office operations and provide administrative support to the Academic Team. Candidates should have A-levels or equivalent, a professional demeanor, and strong multi-tasking abilities. Responsibilities include managing communication, maintaining databases, and assisting with day-to-day operations. The role is full-time and offers a salary of £25-26k depending on experience.

Qualifications

• Accurate and diligent in completing tasks.
• Professional and responsible in behavior.
• Able to multi-task efficiently.

Responsibilities

• Open and close the office daily.
• Receive and transfer phone calls accurately.
• Greet and log visitors in the office.
• Maintain student and tutor database effectively.
• Assist the Academic Team with administrative tasks.
• Provide operational support and secretarial duties.

Skills

Accurate and Diligent

Professional and responsible approach

Computer literate

Clear and friendly attitude

Ability to multi-task

Ability to resolve problems quickly and effectively

Honest and sincere

Education

A-level (or equivalent)

Job description

Receptionist/ Administrator - Independent School, Oxford.

Location: Oxford

Start Date: January 2026 (ASAP)

Job Type: Full Time, Permanent

Salary: £25-26k - depending on experience.

Standard Working Pattern: Monday to Friday, 08:30 to 5:00pm with 60-minute lunch break. An earlier start (e.g. 08:00) may be required during mock and public examination season or when the College is particularly busy (A-level/ GCSE results day).

Duties and Responsibilities

• Open the offices in the morning and lock the facilities in the evening.
• Receiving and transferring telephone calls, announcing callers, taking messages and passing these on via email system or connecting callers to staff members in a clear and concise manner.
• Greet and welcome visitors to the office, ensure the sign in the visitors book and inform the relevant member of staff of their arrival.
• Keep a record of staff, students and visitors signing in and out of the College.
• Be responsible for maintenance of the database of registered students and tutors: creating new and maintaining existing profiles, identifying and chasing any missing information. Creating and maintaining electronic files as well as hard copies.
• Provide administrative assistance to the Academic Team by timetabling tutorials, group sessions, science practicals, scheduling appointments, academic meetings, filing, researching files and records, preparing correspondence, reports, and other documents as requested.
• Assist in communicating with prospective and existing parents, assist in following up with any agent/student/parent admission enquiries.
• Assist in general operational work, provide secretarial support and monitor directors' appointments and schedules.
• Provide logistical support to meetings held at the College, to include preparation of meeting and conference rooms and assisting in arrangements for catering provisions.
• Carry out any other duties to assist in the overall function of the College commensurate with the level of responsibilities of the position. Promote the good work of the College in the wider community.

Candidate Requirements

• A-level (or equivalent)
• Accurate and Diligent
• Professional and responsible approach
• Computer literate
• Clear and friendly attitude
• Ability to multi-task
• Ability to resolve problems quickly and effectively
• Honest and sincere

Desirable Qualities

• A First Aid certificate and/or Fire Safety certificate - preferable, but can be organised through employer
• Disclosure and Barring Certificate (DBS/CRB) as you will be working with children and young adults- can be organised through employer

If you do have the relevant requirements and would like to be considered for the opportunity please send through your CV, or alternatively call Kathryn at Connaught Education for more information.

Connaught Education - The Independent School Specialist.

Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.