School Office Manager

Gateway Unified School District; Redding; On-site; GBP 40,000 - 60,000; Full time

Job summary

A public educational institution is seeking a School Office Manager in Redding, Scotland. The role requires performing specialized clerical functions, maintaining student and personnel records, and assisting the site administrator. Candidates should have a high school diploma along with three years of secretarial experience, ideally within an educational organization. Knowledge of office methods, first aid, and strong communication skills are essential. This position promises a dynamic work environment in a school setting.

Qualifications

• Three years of responsible secretarial experience, preferably in an educational organization.
• Completion of coursework in secretarial/clerical areas.

Responsibilities

• Serves as a personal secretary to the site administrator.
• Maintains student files and attendance records.
• Operates standard office machines, including computer systems.

Skills

Basic first aid methods

Modern office methods

English, grammar, spelling

Automated record management

Receptionist techniques

Education

High school diploma or equivalent

Tools

Computer technology

Job description

Overview

GATEWAY UNIFIED SCHOOL DISTRICT

JOB DESCRIPTION: SCHOOL OFFICE MANAGER

RANGE 12

Definitions/Position

Under supervision of the site administrator, performs specialized and responsible clerical and secretarial functions within a school.

Responsibilities

• Serves as a personal secretary to the site administrator and assists in the operation of the school office.
• Performs secretarial duties; independently answers routine correspondence, maintains administrator’s calendar, schedules meetings and conferences, handles mail and maintains accurate files and records.
• Performs receptionist duties; gives information to parents and the general public regarding school matters.
• Maintains accurate student files and attendance records.
• Maintains record of personnel absences and keeps time cards current, schedules substitutes.
• Handles school related monies, prepares bank deposits and maintains related records.
• Compiles required school related reports.
• Operates standard office machines, including computer operating systems and programs.
• Maintains and monitors the school site budget, including purchase order requests.
• Prepares input data for a computerized record management, storage and retrieval system.
• Requisitions orders and maintains an adequate inventory of supplies and instructional materials.
• Administers first aid to students and contacts parents and emergency assistance agencies in the case of a serious illness or injury.
• May assist in scheduling the use of school facilities.
• Refers specific correspondence or communication to appropriate staff members.
• Responsible for daily student attendance accounting.
• Dispenses medications to students.
• Performs other related duties as assigned.

Requirements

• Pass the General Clerical Exam administered by the district at the 70th percentile or above.
• Type 65 net words per minute on a 5-minute timed writing. (Outside certificate is acceptable)

Qualifications

• Knowledge of:
  • Basic first aid methods, procedures and techniques;
  • Modern office methods and equipment, including computer technology;
  • English, grammar, spelling, punctuation;
  • Automated record management and filing systems;
  • Receptionist and telephone techniques.
• Ability to:
  • Establish and maintain cooperative working relationships;
  • Interpret and apply legal mandates, policies and regulations pertaining to a school operation;
  • Compose correspondence;
  • Establish and maintain accurate files and records;
  • Operate computers and utilize application software, as well as provide training to other personnel;
  • Perform clerical and secretarial duties using independent judgment;
  • Maintain confidentiality;
  • Perform job assignments with numerous interruptions and work with minimal supervision;
  • Understand and carry out oral and written instructions;
  • Organize the school office operation;
  • Communicate effectively in oral and written form;
  • Work with students and parents.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to stand. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience and Education

Any combination of experience and training that provides the required knowledge and skills will be considered. A typical way to obtain the required knowledge and skills are:

• Experience: Three years of responsible secretarial experience; preferably in an educational organization.
• Education: Equivalent to completion of twelfth grade, supplemented by coursework in secretarial/clerical areas.

Adopted: 7/28/99