Scanning Admin Supervisor | Essex Partnership University NHS Foundation Trust

Essex Partnership NHS Foundation Trust; Basildon; On-site; GBP 25,000 - 30,000; Part time

Job summary

A healthcare provider in Basildon seeks a Scanning Admin Supervisor to oversee day-to-day scanning operations. The ideal candidate has experience in scanning or records management, understands confidentiality, and excels in leading teams. Working flexible hours, this role supports clinicians by ensuring timely, accurate patient records. Benefits include NHS discounts, Season Ticket Loans, and training opportunities.

Benefits

NHS discounts for staff

Season Ticket Loans

Excellent Training facilities and opportunities

Buying and Selling annual leave scheme

Qualifications

• Detail-focused and methodical approach required.
• Ability to manage workload and prioritise effectively.
• A flexible, proactive, and self-motivated approach.

Responsibilities

• Supervise the day-to-day work of the Scanning Team.
• Ensure accurate indexing and record tracking.
• Produce quality control progress reports as needed.

Skills

Experience in a scanning or records management role

Supervisory or team leader experience

Attention to detail

Understanding of confidentiality and information governance

Strong time management skills

Tools

UEPR systems (Mobius, Paris, SystemOne)

Laserfiche

Job description

Overview

An exciting opportunity has arisen to apply for the role of Scanning Admin Supervisor within the Mobius Scanning Team. We’re looking for someone who’s confident in leading a small team, has a keen eye for detail, and understands the vital role that high-quality scanning and indexing plays in supporting clinical care.

This is a 30-hour post, worked across four days (Monday–Friday, 9am–5pm), with Mondays and Fridays required as part of your regular working week. The role covers both Rochford and Basildon Hospitals, with 2–3 days each week based at Basildon.

As Scanning Admin Supervisor, you’ll help ensure that our scanning operations run smoothly and efficiently, so that clinicians and healthcare professionals have access to accurate, timely, and well-organised patient records.

Key Responsibilities

• Supervise the day-to-day work of the Scanning Team
• Provide cover for essential tasks including: running the blank page removal, monitoring and managing the failed and snapshot folders, responding to the “Report a Problem” function
• Support the collection and preparation of documents for scanning
• Identify and correct errors in electronic patient records
• Ensure accurate indexing and record tracking within UEPR (Mobius) and Laserfiche
• Produce quality control progress reports when needed
• Maintain audit documentation to meet BS 10008 standards
• Assist in updating scanning procedures and local support documents
• Work with the Scanning and QA Lead to improve error rates across the team

Who We're Looking For

• You’ll ideally have experience in a scanning or records management role
• Previous experience in a supervisory or team leader position
• Confidence leading, supporting, and motivating a team
• A detail-focused and methodical approach to work
• Strong understanding of confidentiality and information governance
• The ability to manage your workload and prioritise effectively
• Essential knowledge and skills include:
• Specialist knowledge of UEPR systems (e.g. Mobius, Paris, SystemOne, or equivalent)
• Specialist knowledge of Laserfiche
• Strong time management and organisational skills
• A flexible, proactive, and self-motivated approach
• Commitment to delivering high-quality results

Benefits and Additional Information

• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer
• The Trust supports and actively encourages flexible working for all employees; you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

Staff Bank Guidance

What is Staff Bank? Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times. All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

Notes

Please refer to the attached job description and person specification for full details.

This advert closes on Sunday 21 Sep 2025