Sample Coordinator / Merchandiser

QHQ; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A fashion production company in northwest London is seeking a Sample Coordinator and Merchandiser. This role involves coordinating sample development, liaising with fabric mills and factories, and handling production-related tasks. The ideal candidate must have prior experience in the fashion industry and possess strong organisational and communication skills. Proficiency in Microsoft Excel and Adobe Photoshop is essential. This position offers the opportunity to contribute significantly within a dynamic team environment.

Qualifications

• Previous experience within a fashion company is essential.
• Must work well under pressure and adapt to changing priorities.
• Highly organised and able to manage multiple tasks effectively.

Responsibilities

• Coordinate sample development and maintain accurate records.
• Communicate with buyers and manage delivery schedules.
• Oversee sourcing and ordering materials for production.

Skills

Organisational skills

Communication

Multitasking

Flexibility

Tools

Microsoft Excel

Adobe Photoshop

Shopify

Mailchimp

Job description

Overview

An opportunity has opened for a dedicated, self-motivated and experienced Sample Coordinator and Merchandiser to join a small production team in northwest London. The role consists mainly of production-related tasks, but it will be important for you to have an overview of the whole business, maintaining an awareness of what is going on in each area.

Responsibilities

• Sample development and coordination :
  • Preparing sample dockets
  • Liaising with fabric mills
  • Liaising with factories, ensuring the samples come back first time right
  • Cataloguing and tracking all samples
• Merchandising:
  • Taking detailed notes during meetings with buyers and creating a meeting pack
  • B2B communication with buyers for on-time delivery of prices, POS and any other matters regarding their packs
  • Calculating garment costings based on mark-ups or defined profits.
  • Managing critical path and updating production files with customer orders, organising the production calendar together with the Production Coordinator
• Production:
  • Sourcing and ordering trims and fabric
  • Managing the brand's fabric and trim libraries
  • Being involved in meetings with the managing director
  • Invoice management for sample fabrics and trims
  • Creating Bill of Materials for production dockets, ensuring all trims are put together in an organised way
  • Prepare delivery paperwork for customers as required, organising couriers and managing shipments
  • Liaising with the Italian factory regarding the production and logistics of hats
  • Managing and tidying the warehouse / stock
  • Editing the website, adding products and sending out promotional emails.
  • Help sending orders out to customers and processing returns.
  • General office administration

Requirements

• Previous experience within a fashion company.
• Able to work well in a high-pressure environment and react to last-minute priority changes.
• Highly organised, adaptable and able to multitask and prioritise
• Able to communicate effectively
• A team player.
• Computer literate (strong Microsoft Excel and Adobe Photoshop)
• Flexible and willing to help out as and where needed.

Advantageous

• Proficiency in Shopify and Mailchimp