Sales Ledger Assistant

Pareto FM; Greater London; Hybrid; GBP 30,000 - 32,000; Full time

Job summary

A leading facilities management firm seeks a Sales Ledger Assistant in Holborn, London. In this role, you will manage invoicing, customer account reconciliation, and credit control support, ensuring accurate billing and strong customer relationships. Key qualifications include experience in sales ledger or billing, proficiency in accounting software, and strong analytical skills. This position offers a 6-month fixed-term contract with a salary of £30,000 - £32,000 pro-rated, and a hybrid work model of 2/3 days in the office.

Qualifications

• Previous experience in a sales ledger, billing, or similar finance role.
• Strong numerical and analytical skills with attention to detail.
• Proficiency in accounting software and MS Excel.
• Knowledge of UK VAT regulations and accounting standards.
• Excellent communication and customer service skills.

Responsibilities

• Generate and issue sales invoices ensuring accuracy and VAT compliance.
• Maintain and reconcile customer accounts, resolving discrepancies.
• Assist in the collection of outstanding payments and customer queries.
• Accurately allocate customer payments to their invoices.
• Prepare weekly and monthly reports on sales ledger performance.

Skills

Sales ledger experience

Numerical skills

Analytical skills

Attention to detail

Communication skills

Customer service skills

Education

AAT qualification (or working towards)

Tools

Sage

QuickBooks

Xero

MS Excel

Job description

Overview

Sales Ledger Assistant

Location: Holborn, London - 2/3 days a week in the office

Contract: 6 month fixed term contract

Salary: £30,000 - £32,000 (Pro rated)

The role

Working as part of a small, close knit team you'll be responsible for ensuring accurate and timely billing, building and maintaining strong relationships with customers and internal teams.

Responsibilities

• Invoice Preparation and Issuance - Generate and issue sales invoices in accordance with agreed terms, ensuring accuracy in amounts, customer details, and VAT compliance
• Customer Account Reconciliation - Maintain and reconcile customer accounts, investigating and resolving discrepancies promptly
• Credit Control Support - Assist in the collection of outstanding payments, following up on overdue accounts and liaising with customers to resolve issues
• Payments Allocation - Accurately allocate customer payments to their respective accounts and invoices
• Query Resolution - Act as the first point of contact for sales ledger queries from customers and internal departments, ensuring prompt and effective resolution
• Reporting - Assist in the preparation of weekly and monthly reports related to sales ledger performance, including aged debtors analysis
• Process Improvement - Contribute to improving billing processes and implementing best practices in the sales ledger function
• Compliance - Ensure compliance with company policies and relevant financial regulations, including HMRC guidelines for VAT

What we're looking for

• Previous experience in a sales ledger, billing, or similar finance role
• Strong numerical and analytical skills with attention to detail
• Proficiency in accounting software (e.g., Sage, QuickBooks, Xero) and MS Excel
• Knowledge of UK VAT regulations and accounting standards
• Excellent communication and customer service skills
• Ability to work independently and as part of a team
• AAT qualification (or working towards) is desirable but not essential