Sales Administrator

Your Construction Recruitment; Belfast; On-site; GBP 23,000 - 28,000; Full time

Job summary

A well-established facilities management company in Belfast is seeking a Sales Invoicing Administrator to manage invoicing processes and provide support in a busy environment. The role requires a detail-oriented individual with proven experience in sales invoicing, proficient in Microsoft Excel and Sage. Key responsibilities include processing invoices, resolving billing queries, and supporting the finance team. Benefits include a health cash back plan and a pension scheme, along with a competitive salary package.

Benefits

Company health cash back plan

Pension scheme

Life insurance cover

On-site parking

Regular company events

Competitive salary package

Qualifications

• Proven experience in sales invoicing within a high-volume environment.
• Working knowledge of CAFM systems, Excel, and accounting software.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Process high volume of sales invoices accurately.
• Manage customer invoicing portals and compliance.
• Resolve billing queries from departments and customers.
• Support month-end procedures and reconciliations.

Skills

Sales invoicing experience

Problem-solving skills

Attention to detail

Time management

Communication skills

Tools

Microsoft Excel

Sage

CAFM systems

Job description

Sales Invoicing Administrator

Location: Belfast

Salary: £28k

Contract: Permanent, Full-time

YCR are working with a well-established organisation within the facilities management sector to bring you this Sales Invoicing Administrator opportunity. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with high volumes of data, and takes pride in accuracy and meeting deadlines.

Key Responsibilities

• Processing a high volume of sales invoices accurately and efficiently
• Managing and maintaining customer invoicing portals, ensuring compliance with client requirements
• Resolving invoice and billing queries from internal departments and external customers in a timely manner
• Supporting month-end procedures, including reconciliations and reporting as required
• Ensuring invoicing aligns with contractual agreements and service delivery data
• Maintaining accurate records and supporting audit requirements
• Liaising closely with operations, contracts, and finance teams to ensure smooth invoicing processes
• Assisting with general accounts and administrative duties as required

The Suitable candidate

• Proven experience in sales invoicing, ideally within a high-volume environment
• Working knowledge of CAFM systems, Microsoft Office (particularly Excel), and Sage or similar accounting software
• Experience within facilities management or a service-led industry is highly desirable
• Strong attention to detail and high levels of accuracy
• Ability to manage workload effectively and meet strict deadlines
• Confident communicator with strong problem-solving skills
• Ability to work independently while also contributing positively to team objectives
• Proactive and self-motivated, with a “can-do” attitude
• Comfortable working in a continuously improving and evolving environment
• Organised, resilient, and able to prioritise competing demands
• Enjoys taking ownership of tasks and overcoming challenges

Benefits

• Company health cash back plan
• Pension scheme
• Life insurance cover
• On-site parking
• Regular company events
• Competitive salary package