Sales Admin Assistant

The Retail Partnership Ltd; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading fashion company based in London is seeking a detail-driven Sales Administrator to support account and sales teams. This role involves accurate order processing, effective sample management, and ensuring smooth communication between clients and internal teams. Ideal candidates will have a strong administrative background in fashion, excellent organizational skills, and the ability to thrive in a fast-paced environment. You will prepare sales materials and manage documentation, helping to ensure timely and accurate deliveries.

Qualifications

• Strong administrative background within fashion.
• Excellent accuracy and organization skills.
• Basic computer skills across all Microsoft Packages.
• Process-minded and calm under pressure in a seasonal trading environment.
• Team player with a can-do attitude.

Responsibilities

• Process and maintain sales orders accurately.
• Coordinate sample requests and dispatch to Buyers.
• Prepare client materials for meetings and tradeshows.
• Liaise with clients regarding confirmations and updates.
• Manage documentation including POs and invoices.
• Contribute to showroom setup and ad-hoc admin tasks.

Skills

Attention to detail

Organizational skills

Team player

Process-minded and deadline-driven

Team player with a can-do attitude

Job description

We're looking for detail-driven Sales Administrator to support account and sales teams at a fashion company.

Based in London this role involves accurate order processing, sample management and smooth communication between clients and internal teams. You'll keep systems up to date, track samples and POs, prepare sales materials, and help ensure deliveries land on time and in full.

Main responsibilities will include:

• Process and maintain sales orders, ensuring accuracy across SKUs, costs, MOQs, delivery windows.
• Coordinate samples: requests, check-ins, labelling, dispatch to Buyers, and showroom organisation.
• Prepare client materials and support Buyer meetings/tradeshows.
• Liaise with clients on confirmations, amendments, cancellations, and delivery updates.
• Manage documentation: POs, invoices, packing lists, barcode/label specs, and testing/compliance files.
• Contribute to basic commercial admin: sample management, showroom set up and adhoc admin.

Person specifications:

• Strong administrative background within fashion
• Excellent accuracy and organisation skills.
• Basic computer skills across all Microsoft Packages.
• Process-minded, deadline-driven, and calm under pressure in a seasonal trading environment.
• Team player with a can-do attitude and willingness to jump in where needed.