Safeguarding Secretary

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust; Doncaster; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare provider in Doncaster is seeking a resourceful individual to join the Safeguarding Team. The role involves providing high-quality secretarial support, coordinating meetings, and managing sensitive information. The ideal candidate will have administrative experience in a healthcare environment, excellent communication skills, and the ability to work under pressure. The position offers numerous benefits including generous holiday entitlement and comprehensive health support.

Benefits

NHS Pension Scheme

Generous holiday entitlement

Comprehensive health and wellbeing support

NHS Car Lease schemes

Discounts via external providers

Qualifications

• Proven experience as a secretary or in a comparable administrative role.
• Ability to deal with sensitive and confidential data appropriately.
• Capacity to work independently and manage time effectively.

Responsibilities

• Provide secretarial support to the Safeguarding Team.
• Coordinate meetings and liaise with internal and external individuals.
• Record and produce sensitive data accurately.

Skills

Administrative experience in healthcare

Excellent communication skills

Ability to manage sensitive information

Adaptability to changing demands

Calm demeanor in emotional situations

Job description

At all times respect patient confidentiality and including , the confidentiality of electronically/manually stored patient/personal data, in line with the requirements of the Data Protection Act 2018. Be aware of individual responsibilities and maintain a safe environment in accordance with the Health and Safety at Work Act. Identify and report immediately any untoward incident, accident or potential hazard. Undertake manual handling in accordance with Trust Policy and appropriate to own working environment Participate in annual Performance Development Appraisal Develop IT skills as required in line with Trust developments Attend all statutory and essential training and any further training identified at Performance Development Appraisal Adhere to Trust and Directorate policies and procedures - contribute to development and review of policies, If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting statement. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you're applying for, nor can they accurately reflect your skills, knowledge, and experience. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting statement is not advocated by DBTH and could negatively impact your chances of success in the application process. For example, AI responses… 1. Usually lack relevance and fail to address the key criteria outlined in the job description and person specification. may come across as generic and fail to distinguish you from other applicants. 2. May be ambiguous or open to misinterpretation. Without careful review and editing, the supporting statement could convey messages that are unclear or misconstrued by hiring managers 3. May include qualifications, skills, knowledge or experience that you do not possess, potentially leading to misrepresentation. + Please note that all correspondence will be sent you to via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed. + We reserve the right to close down this advert early should there be a high number of applicants. + The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. + All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. The Trust is now passing the charge for undertaking a DBS check on to candidates in the event that they are successfully appointed into the post for which they have applied. Please note that this check will be charged for in two instalments when you commence employment with Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

We have an opportunity for a resourceful individual to join our busy Safeguarding Team. This is a demanding role, but working under the supervision and guidance of the Safeguarding Professionals this individual will be supported in delivering a comprehensive secretarial service to the Safeguarding Team, with allocated time to support the Head of Safeguarding. The main focus of your role will be to assist the team, by providing high quality secretarial support, and provide allocated secretarial support to the Head of Safeguarding. In general the role will include the co-ordination of meetings and liaising with individuals both internal and external to the Trust. You will need a calm but confident approach in order to deal with very sensitive information and emotional situations. You will need to demonstrate a clear ability to effectively communicate with others across a range of settings and have the ability to record and produce highly sensitive and confidential data. You will understand the emotional effort involved and be able to calmly manage the demands of the role whilst recognising your own needs and accessing appropriate support. Administrative/secretarial experience within a healthcare environment, excellent communication skills and the ability to adapt to the changing demands of the role, working to tight deadlines with minimal supervision are also vital.

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities. We offer a range of benefits to support our people including

• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.