Research Administrative Manager

Boston Children's Hospital; Boston; On-site; GBP 71,000 - 115,000; Full time

Job summary

A leading children's hospital in Boston is seeking a Research Administrative Manager to oversee the Division of Adolescent Medicine's research portfolio. The role requires 7 years of research administrative experience and offers a salary range of $93,538 - $149,656 annually. Candidates must have a Bachelor's Degree and a Master's Degree is preferred. This is a full-time position with part remote eligibility.

Qualifications

• 7 years of research administrative experience is required.
• Bachelor’s Degree is required; Master’s Degree is preferred.

Responsibilities

• Manage overall research portfolio in partnership with staff and Principal Investigators.
• Supervise BCE research staff including hiring and training.
• Perform pre-award and post-award functions.
• Analyze monthly expenses of grants managed.

Skills

Research administration

Budget development

Compliance management

Financial analysis

Team supervision

Education

Bachelor’s Degree

Master’s Degree

Job description

Position Summary / Department Summary

The Research Administrative Manger in Adolescent Medicine will work under the supervision of the Division Manager, provide overall management of the Division of Adolescent Medicine research portfolio in partnership with the other Research Administrative staff and Principal Investigators to ensure compliance and successful completion of research activities. Performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds in their portfolio. Participates in strategic planning for research endeavors in the Division, including overall financial analysis and long‑term projections in conjunction with leadership. Serves as an advisor to Principal Investigators and other research staff regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Manages and oversees the grant application process, ensuring overall compliance and timely submission and assists in budget development. Establishes departmental policies, systems and procedures to monitor research purchases and day‑to‑day spending. Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators. Proficient in the departmental administration of effort classification and reporting, as well as ensure timely submission of completed effort reports. Collaborates with Division Manager and appropriate Boston Children’s central administration offices to represent the needs of the Research Faculty. Mentors, coaches and trains Research Administrators as needed. Directly supervises the Boston Center for Endometriosis research staff.

Key Responsibilities

• Supervises BCE research staff; including hiring, training, performance management, goal setting, and salary administration, work priorities and quality. Works collaboratively with other research administrative staff in the Division and provides mentorship.
• Manages/performs pre‑award functions such as assisting Principal Investigators in completion of grant proposals including budget development, drafting administrative sections, collecting materials and obtaining institutional reviews/approval.
• Manages/performs post‑award functions such as allocation of research labor costs across multiple funding sources consistent with level of research effort. Coordinates departmental research effort reporting and ensures timely submission certified effort reports, may approve purchase requisitions in compliance with sponsor and institutional guidelines. Uses institutional resources to maintain department records of grant awards and agreements, including the oversight, preparation and submission of annual progress reports.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Partners with appropriate institutional central offices to represent the needs of the research faculty and resolve complex problems.
• Analyzes monthly expenses and overall status of each grant they manage, processing necessary corrections through appropriate channels.
• Reviews departmental processes and procedures to ensure compliance. Conducts spot checks or audits as appropriate to ensure departmental systems are adequate.

Minimum Qualifications

Education

• Bachelor’s Degree required; Master’s Degree Preferred

Experience

• 7 years of research administrative experience required.

Status

Full‑Time

Regular, Temporary, Per Diem

Regular

Standard Hours per Week

40

Pay Range

$93,537.60 – $149,656.00 Annual

Office/Site Location

Boston

Job Posting Category

Research

Remote Eligibility

Part Remote/Hybrid