Recruitment Consultant

Outlier AI; Hartford; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A healthcare organization is looking for an administrative support professional to assist executives and management. Responsibilities include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate will have extensive administrative experience, preferably in healthcare, and strong organizational skills. This is a full-time position with a hybrid work model in Hartford, UK, offering competitive pay ranging from $20.43 to $29.21 per hour.

Qualifications

• 5-7 years of experience in an administrative role, preferably in healthcare.
• 1-2 years of experience supporting senior-level staff preferred.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage executive schedules and coordinate meetings.
• Handle incoming and outgoing correspondence.
• Organize and maintain office files.

Skills

Microsoft Office Suite

Verbal Communication

Written Communication

Organizational Skills

Multitasking

Attention to Detail

Problem-Solving

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Job description

Overview

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

• High School Diploma or Equivalent required.
• Associate's Degree Business Administration preferred; Associate's Degree related field of study also preferred.
• Experience in an administrative role, preferably in a healthcare setting (5-7 years required).
• Experience supporting senior-level staff (1-2 years preferred).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details

• Remote Type: Hybrid
• Work Location: 65 Landsdowne Street
• Scheduled Weekly Hours: 40 (Regular, Day)
• Employee Type: Full-time
• Pay Range: $20.43 - $29.21 per hour

EEO Statement

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.