Records Management Specialist

Barclay Simpson; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading company specializes in records management seeks a contract specialist to enhance their SharePoint capabilities. The role involves leading the rollout of records management functionality, assessing tools, and working closely with various teams to ensure compliance and efficiency. Candidates should have strong knowledge of metadata and SharePoint, along with excellent communication skills.

Qualifications

• Deep knowledge in metadata, content types, retention labels, and taxonomy.
• Experience designing document workflows and lifecycles with a hands-on approach.
• Strong stakeholder engagement and communication skills.

Responsibilities

• Lead rollout of records management in SharePoint.
• Conduct discovery and deletion work for digital records.
• Review business requirements for SharePoint functionality.

Skills

Metadata

Content types

Retention labels

Taxonomy

Document workflows

SharePoint

Microsoft Purview

AI-driven scanning tools

Records management capabilities

Information Governance

Communication skills

Analytical and problem-solving

Discretion in handling data

Education

Professional records management qualification

Job description

6 month contract £450-550 day rate, inside IR35 You’ll work within the Records Management Programme to:

• Lead the rollout of records management functionality in SharePoint
• Assess tools (existing and new) to find where out-of-retention digital records are stored
• Explore methods for deleting out-of-retention digital records

You’ll work closely with Technology, Legal, Compliance, and Records Management teams to design, configure, and launch a compliant, efficient solution. Key Responsibilities:

• Act as SME for best practice implementation of records management in SharePoint
• Lead discovery and deletion work for out-of-retention digital records
• Review business requirements for SharePoint functionality and scanning tools
• Serve as key link between Records Management and Technology teams

Skills & Experience:

• Deep knowledge of metadata, content types, retention labels, and taxonomy
• Experience designing document workflows and lifecycles
• Hands-on work with SharePoint and Microsoft Purview (ex-Microsoft 365 Compliance Centre)
• Familiarity with AI-driven scanning tools
• Proven delivery of records management capabilities in technical systems
• Understanding of retention schedules and translation into system requirements
• Knowledge of RM standards and governance frameworks (e.g. ISO 15489)
• Strong stakeholder engagement skills
• Background in Information Governance or Records & Information Management
• Excellent IT and communication skills
• Strong analysis and problem-solving ability
• Able to work independently and meet deadlines
• Trusted to handle sensitive data with discretion

A professional records management qualification is a plus.