Receptionist & Office Assistant

TFS BUYING LIMITED; Manchester; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading fragrance distributor is seeking a Receptionist and Office Assistant to join their team in Manchester. The ideal candidate will manage calls, greet clients, and perform various administrative tasks in a fast-paced environment. Essential qualifications include proficiency in Microsoft Office and a professional telephone manner. This role supports the company in delivering exceptional customer service while maintaining a welcoming office atmosphere.

Qualifications

• Must be fully competent in administrative tasks.
• PC literate in Microsoft Office Suite, especially Excel and Outlook.
• Well-presented with a professional telephone manner.

Responsibilities

• Operate multi-line telephone system and direct calls.
• Manning the main doors and adhering to security procedures.
• Meet and greet clients and guests.

Skills

General administrative tasks

Microsoft Excel

Microsoft Outlook

Professional telephone manner

Ability to work under pressure

Education

Maths and English grade C and above or equivalent

Job description

Overview

The UKs leading Independent Fragrance distributor of the most sought-after brands across premium, celebrity and lifestyle fragrances are now recruiting for a Receptionist and Office Assistant to join the team at their Headquarters located at Trafford Park, Manchester.

If you’re looking for a fast-paced, challenging, yet rewarding role where no two days will be the same then this role will be of interest to you.

Person Specification

Due to the amount of applications expected for this position, we will only be able to proceed forward with candidates who match our essential requirements stated below:

• Fully competent in all general areas of administrative tasks e.g. filing, photocopying and typing of correspondence/emails.
• PC literate as use of Excel, Outlook and other areas of the Microsoft package are essential.
• Maths and English grade C and above or equivalent.
• A well-presented candidate possessing a professional telephone manner.
• Must be confident and reliable, with a can-do attitude due to the varied nature of the role.
• The ability to work well under pressure within a fast-paced environment

Responsibilities

• Operate a multi-line telephone system to answer incoming calls; direct callers to the appropriate staff member/department.
• Manning the main doors into the company office, adhering to all security procedures.
• Meeting and greeting clients and guests, preparing beverages and snacks as appropriate.
• Booking of meeting rooms; diary management of these rooms allocated to Head Office staff.
• Receive and sort mail and parcels, distributing to the correct department or member of staff.
• Responsible for all outgoing post and packages, recording deliveries and using appropriate postage.
• Assist with the preparation of lunches, snacks and drinks for on-site meetings.
• The use of current filing systems both paper documents and electronic.
• Assisting, when required with P.A duties such as raising purchase orders, price comparison tasks and other ad-hoc duties as required by the business.

What You Can Expect

Working at the UKs leading independent Fragrance distributor you will get to work for a company who prides itself on outstanding customer service and delivering fragrance and beauty products in a manner which best meets our customer needs.

You can expect to join a team who work hard to achieve results and are focused to ensure a great customer experience.

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