Receptionist/Administrator

NHS; Oxford; On-site; GBP 24,000 - 27,000; Full time

Job summary

A large NHS health provider is seeking an enthusiastic Receptionist/Administrator based in Oxford. You will provide reception services and administrative support across multiple sites, ensuring a friendly and efficient environment for patients and visitors. The ideal candidate must possess excellent communication and IT skills, be reliable, and work well in a team. This is a full-time, permanent position with a salary ranging from £24,937 to £26,598 per annum, offering 37.5 hours of work from Monday to Friday 9am - 5pm.

Qualifications

• Possess a courteous manner in challenging situations.
• Ability to work as part of a team with self-motivation.
• Competent in managing agitated or distressed individuals.

Responsibilities

• Provide efficient reception services to patients and visitors.
• Manage administrative duties for Complaints and PALS teams.
• Ensure the reception area is clean and presentable.

Skills

Customer service

Excellent communication skills

IT skills

Organizational skills

Flexibility

Job description

Job Summary

We are looking for an enthusiastic, hard‑working Receptionist/Administrator to work within the existing Reception team who provide efficient and effective reception services across the Trust, based at the John Radcliffe Hospital, Churchill Hospital and OUH Cowley on a rotational basis.

Reliability, flexibility and a friendly disposition are all attributes the ideal candidate will possess. A well‑presented, enthusiastic, confident and capable person, you will need to be a good team member, possess excellent administrative, organisational skills, be self‑motivated and able to pay attention to detail. Exceptional communication skills, customer service and presentation are essential. Confident telephone skills are essential for this role.

It is fundamental to the post to have a courteous manner in sometimes‑difficult situations. The successful applicant will have excellent IT skills and work well as part of a team.

We are recruiting to one reception post of 37.5 hours per week. Working days to be Monday to Friday 9am - 5pm (this is non‑negotiable).

For an informal discussion, please contact Katie Harris, Complaints and Patient Services Manager on 07881 615199 email

Responsibilities

• To contribute to the effective operation of the Trust's core business by receiving all patients and visitors and directing them to their correct destination.
• To promote a helpful and caring attitude within the Trust by ensuring all individual requirements are met and that everyone is treated with courtesy and respect in line with the Trusts Values.
• To provide a range of administrative duties for the Complaints and PALS teams as required.
• To represent the Trust as first point of contact in a professional and courteous manner at all times for patients, staff, contractors and general public; communicate and deal effectively with patients, relatives and visitor enquiries including those with hearing, speech or sight impediments and assist people whose first language may not be English.
• Provide advice and guidance to patients and relatives in respect of appointments and outpatient services.
• To provide administrative support to the Complaints and PALS teams – duties may include data entry, general office duties, arranging meetings, booking rooms, taking the calls to the PALS service, triaging, escalating complex issues to PALS Officers.
• Responsible for ensuring the reception area is clean, tidy and presentable at all times; report any required cleaning or repair work to the relevant helpdesk.
• To provide a range of administrative services for patients, public, visitors and staff – including directions, patient locations, services on sites, location of car parking or security offices.
• Have local knowledge of the area and services available; give directions to people arriving from outside the area and guide public to other hospitals within the Trust.
• To calmly manage agitated and distressed members of the public, patients and visitors; advise them of the PALS service or formal complaints procedure.
• To be fully conversant with all reception protocols including Department Attack Alarms and A2 Dominion Housing guidelines.
• To be conversant with any protocols which may affect reception in the event of a Major Incident being called.
• To undertake personal development through training and competence development.

About Us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here https://www.ouh.nhs.uk/

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family.

Details

Posted: 17 December 2025

Band: Band 3

Salary: £24,937 to £26,598 a year (pro rata)

Contract: Permanent

Working pattern: Full‑time

Reference number: 321‑CENT‑7595639‑B3

Location: John Radcliffe Hospital, Headley Way, Oxford, OX3 9DU

Requirements

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.