Receptionist

Invictus Education Trust; Kinver; On-site; GBP 14,000 - 16,000; Full time

Job summary

A multi-academy trust is seeking a Receptionist to join its team, providing essential administrative support at an alternative provision centre. The role demands strong organisational skills, resilience, and the ability to manage multiple tasks, ensuring daily operations run smoothly. The position is term-time only, working 25 hours per week, with the opportunity to contribute to a supportive environment for students and staff alike. Enhanced DBS Check required for safeguarding purposes.

Qualifications

• Proven experience in a receptionist or administrative role.
• Ability to manage multiple tasks and maintain accuracy.
• Good level of IT skills, comfortable with Microsoft Office.

Responsibilities

• Act as the first point of contact for visitors and calls.
• Manage and check compliance of visitor entries.
• Handle student sign-ins and lunch orders.

Skills

Organisational skills

Resilience

Communication skills

Education

Enhanced DBS Check

Job description

Vacancy: Receptionist

Start date: ASAP

Contract details: Permanent – 39 Weeks per year (Term Time Only)

Hours: 25 Hours per Week

Grade: Grade 3, Scale Point 3‑4

FTE Salary: £24,796 to £25,185

Actual Salary: £14,462 to £15,020

About Us

We are a Multi Academy Trust comprising six secondary schools and one primary school with over 750 employees and more than 5,500 students, based in Dudley, West Midlands.

At Invictus we are values‑driven and believe ‘anything is possible’. Our alternative provision estate supports learners to share the same ethos; the most vulnerable young people are supported to flourish and achieve success. Greenhill Alternative Learning Campus in Halesowen and Invictus Revive Learning Centre at Leasowes High School aim to support learners in KS3 and KS4 who have been unable to achieve in a mainstream setting.

Responsibilities

• Be the first point of contact/front line in receiving visitors, staff and students to the centre.
• Welcome and receive visitors, sign in and direct staff, students, parents, governors and visitors as appropriate.
• Be responsible for access control to the site, open/lock and monitor reception doors, managing the centre’s entry system and visitor logs.
• Sign students in and out of provision.
• Check visitors/contractors DBS compliance where applicable.
• Co‑ordinate the centre’s on‑call system, ensuring staff are informed of issues and directed to the relevant room/area.
• Collect student lunch orders and forward them to the catering department.
• Take minutes as required at local meetings.
• Operate the centre’s main telephone, transferring calls or taking and delivering messages as appropriate.
• Manage the centre’s main email inbox, replying, forwarding messages and making appointments for staff as appropriate.
• Manage the centre’s notice board at the school site or on school systems – adding and removing content as appropriate.
• Update the school calendar, adding and removing content as appropriate.
• Update the school website, adding and removing content as appropriate.
• Receive and sort incoming mail for delivery to appropriate staff; distribute internal mail accordingly.
• Record, stamp/fk and post outgoing mail.
• Sign for parcels/deliveries and advise staff to collect.
• Assist with the administration of Free School Meals.
• Assist with the maintenance of the student database, ensuring records are updated as and when required.
• Assist in the maintenance of the filing and archiving systems.
• Perform general clerical and administrative tasks such as photocopying, sending correspondence, printing, faxing, laminating etc.

We are seeking a receptionist who will provide administrative support to a small alternative education centre. The post holder will perform receptionist duties and provide daily support for visitors, staff, students and stakeholders. If you are resilient, hardworking, and organised, we would welcome your application to join the ‘dream team’.

Recruitment and Safeguarding

In line with Keeping Children Safe in Education 2025, the Trust will carry out an online search on all shortlisted candidates. This is to help identify any incidents or concerns that are publicly available and may pose a safeguarding risk. All shortlisted candidates will undergo enhanced DBS checks (including Children’s Barred List), identity checks, online checks and verification of professional qualifications and references. Offers of employment are subject to satisfactory outcomes.

This role involves regulated activity and is therefore subject to:

• An Enhanced DBS Check including the Children’s Barred List.
• Verification through the DfE’s Check a Teacher’s Record (where applicable).

It is a criminal offence to apply for this role if you are barred from working with children.

This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975, as amended). Certain convictions or cautions are considered 'protected' and need not be disclosed.

As a Trust, we are committed to ensuring that during all stages of recruitment and selection, no applicant is disadvantaged or discriminated against based on any protected characteristics under the Equality Act 2010.

Contact

Chris Bennett, Director of Alternative Provision – 01384 686 607

Closing Date

Friday 9th January 2026 at 9am

We reserve the right to close this advertisement early if we receive a high volume of suitable applications.