Reception & Office Operations Coordinator

Youth Opportunities; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job description

Provide support to the business support officer in the following areas:

• Professionally and efficiently run all aspects of the reception area, including being the first point of contact for calls via switchboard and visitors, processing mail, etc.
• Maintain adequate stocks of stationery and amenities to support all staff in the office, including conducting regular stock checks and orders.
• Maintain a clean and tidy office, including the kitchen, boardroom, and all shared work areas.
• Arrange ad hoc purchases and bookings when requested within organisational policy and procedures (e.g. flights, accommodation, office purchases, etc).
• Provide feedback and recommendations on improved efficiencies for the office and administration support function.
• Work with the Training team to maintain accurate and efficient electronic and hard copy training records, including annual archiving and secure document destruction.
• Assist the Training Services Lead to ensure all training administration tasks are completed as per the training admin schedule/planner.
• Provide administration support for training staff as requested by management.

Category

Young People

Commitment

Regular – more than 6 months

Type Of Work

Administration & Office Management