Radiology Secretary

NHS; Manchester; On-site; GBP 27,000 - 31,000; Full time

Job summary

A prestigious healthcare institution in Manchester seeks a dedicated Medical Secretary to support Consultant Radiologists in their daily tasks. The successful candidate will provide full PA support, manage communications and scheduling, and maintain high standards of administrative duties in a challenging environment. Candidates should have relevant secretarial experience, demonstrate strong IT skills, and be able to work efficiently both independently and as part of a team. Salary ranges from £27,485 to £30,162 annually, pro rata.

Qualifications

• Previous medical secretarial/clerical experience in a similar environment.
• Experience of working with IT systems specific to medical settings.
• Prior experience in a radiology department or the NHS.

Responsibilities

• Provide full PA and secretarial support to Consultant Radiologists.
• Liaise closely with Consultants to manage appointments and communications.
• Type dictated letters and ensure timely dissemination of reports.

Skills

Audio/copy typing

Word processing

Organisational ability

Using Microsoft Office applications

Minute taking

Education

GCSE in English Language and Maths or equivalent

RSA/OCR Stage II in typing/text transcription

AMSPAR Diploma

ECDL

Job description

The Radiology Department at The Christie NHS Foundation Trust are looking to recruit an enthusiastic, self-motivated, and approachable individual to join our secretarial / PA team.

The post holder will provide full PA and secretarial support to named Consultant Radiologists, ensuring a high standard of secretarial duties are maintained and deadlines are met, with communications and queries dealt with in a timely fashion.

The successful candidate should have previous secretarial experience in a similar environment with a good knowledge of IT with good organisational and communication skills, be enthusiastic and committed to helping deliver a high-quality service. The candidate should be hard-working and capable of working on their own initiative as well as enjoy working as part of the team to maintain a high standard of service.

Main duties of the job

To provide full PA and secretarial support to named Consultant Radiologists, ensuring a high standard of secretarial duties are maintained and deadlines are met, with communications and queries dealt with in a timely fashion.

To provide a general secretarial service to staff within the Department of Diagnostic Radiology, including the Radiology Services Manager, Directorate Operations Managers, Secretarial & Clerical Team Leader and Clinical Specialists, for example arranging and taking minutes of meetings, assisting with audit activities, departmental rotas and co-ordinating staff induction and training as required

To undertake a variety of secretarial duties required in a demanding and challenging department.

About us

The Christie is a renowned centre of excellence and is the Northwest Regional Radiotherapy and Oncology Centre. We are proud of our 100-year history and excellent reputation, and we strive to invest in and develop our staff so we can continue to provide the highest quality care and treatment.

The Radiology department sees over 60,000 patients each year. The services we provide comprise general radiology, CT scanning, MRI scanning, ultrasound, interventional radiology, and nuclear medicine including PET-CT.

The Radiology department is a diverse team including radiologists, radiographers, radiographic aides, clerical officers, and other administrative staff who work together and support each other to provide a high-quality service for our patients.

Job responsibilities

DUTIES AND RESPONSIBILITIES

Liaise closely with named Consultant Radiologists, acting on matters that can be dealt with without further reference.

Organize and schedule meetings using Outlook/ Microsoft Teams to fit with other standing diary commitments, maintaining an up-to-date diary.

Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.

Type dictated letters and send appropriately as per the consultant radiologist requests.

Organise and prepare for the consultant radiologists appraisals using the Equiniti system.

Responsible for organising and preparing in-house radiology meetings e.g. Quality Improvement meetings, Interesting cases and lectures presented by the radiologists.

Responsible for organising and arranging lectures, meetings and conferences, such as NW Onco-radiological meetings.

Responsible for arranging National and International travel arrangements/accommodation for own Consultants and visiting delegates.

Support and assist Consultant Radiologist in undertaking research projects, initialising searches, gather and collate information, typing manuscript and proof-reading draft to final of publication, i.e. books, journals and manuals.

Preparing presentations, using PowerPoint, for lectures, meetings and conferences.

Answer telephone and face-to-face enquiries from the Royal College of Radiologists, Medical Staff and other Secretaries from both within and without the Hospital, patients and their relatives and company representatives.

Minuting of meetings, such as Departmental sub-group meetings, quarterly Departmental meeting, NW Regional meeting, protocol, audit and research meetings, producing and disseminating minutes.

When required, responsible for the accurate input and audio-transcription of lengthy and technically complicated radiological dictation onto the Radiology Management System, and ensure the timely dissemination of reports in order for the referring clinician to treat the patient.

Liaise with other Trust departmental staff as necessary to implement necessary actions to eliminate delays in issuing of radiology reports within the CRIS system.

Provide information required to support the investigation of litigation cases.

Assisting Radiological Clinical Tutor to the Department coordinating Radiology Specialist Trainee placements, appraisals and assessments through correspondence and confidential filing of documentation, assessment and appraisal forms.

Responsible jointly with the named Consultant Radiologist for the organising and production of the monthly Radiologists rota, ensuring all radiology sessions are covered. Also organise Consultant on-call, multi-disciplinary team rotas and rotas at other centres, e.g. - Wilmslow Hospital, updating these on the intranet when necessary.

Use of Careflow, Clinical Web Portal (CWP) and Computed Radiology Information System (CRIS) patient administration systems, ensuring accurate input of patient details, including routine use of case note tracking system.

Liaising with Consultant Radiologists and Nuclear Medicine Team for relevant signatures on correspondence and application forms for licensing of radioactive substances and products (ARSAC).

Responsible for verifying leave absences, documenting this electronically and recording sickness and study leave for Consultants and Specialist Trainee Radiologists.

Contribute towards the induction and training of new staff within the department as and when required.

Undertake and participate in audits within area of work, identifying areas for improvement and presenting conclusions and recommendations at meetings.

Work with Consultants, Managers and Administrative Staff to review working practices, identify new and improved ways of working, problem solving and contribute to decision making. Also work with the Secretarial and Clerical Team Leader, to improve the quality and range of services.

Provide support to other Departmental staff, e.g. Clinical Director, Radiology Manager and Principal Radiographer, Audit Co-ordinator, Clinical Specialists and Society of Radiographers Representative.

Coordinate and record clinical trial information needed by Consultant and arrange scans for clinical trial patients performed at other centres.

Ordering and stocking of departmental stationary.

Responsible for reporting issues to Estates.

Person Specification

Qualifications

• A comprehensive secondary education (including GCSE (or equivalent) in English Language and Maths).
• RSA/OCR Stage II (or equivalent experience) in typing/text transcription
• AMSPAR Diploma.
• ECDL
• Experience of additional relevant qualifications

Experience

• Previous medical secretarial/clerical experience in a similar environment.
• Experience of working with different IT systems
• Previous experience working in a radiology department.
• Previous experience working in the NHS.

Skills

• Audio/copy typing.
• Word processing - ability to produce accurate, well presented documents.
• Good organisational ability in order to meet deadlines.
• Able to use Microsoft Office applications.
• Minute taking

Knowledge

• Sound knowledge of medical terminology.
• Experience of managing multiple electronic calendars
• Knowledge of radiological terminology
• Good understanding of maintaining electronic calendars

Values

• Ability to demonstrate the organisational values and behaviours

Other

• Ability to work under pressure both on own and as part of a team.
• Ability to use own initiative.
• Reliability and confidentiality
• Ability to be flexible in work.
• Willing to attend training courses and conferences.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Directorate Operations Manager – Radiology

£27,485 to £30,162 a yearper annum pro rata