Quality Project Coordinator

GBUK Group; York and North Yorkshire; On-site; GBP 35,000 - 38,000; Full time

Job summary

A leading medical device company in the UK is seeking a candidate to coordinate quality change control projects, ensuring compliance with ISO 13485 and ISO 9001. The successful applicant will manage documentation processes and project teams to guarantee timely completion. Ideal candidates should possess project management skills and experience working within a QMS environment. Competitive salary package offered.

Benefits

Additional leave

Company pension

Cycle to work scheme

Health & wellbeing programme

Referral programme

Sick pay

Qualifications

• Experience of working within a QMS system, preferably within a medical device company.
• Project management experience.
• Experience of setting and monitoring KPIs.

Responsibilities

• Oversee and manage the document control and change control process.
• Coordinate project teams from cross-functional departments for project completion.
• Document project plans and ensure stakeholder engagement.
• Lead change control meetings and ensure timely completion of actions.

Skills

Project management

Experience with QMS

Setting and monitoring KPIs

Excellent interpersonal skills

Good organisational skills

Good written and verbal communication

Problem solving

Job description

Company Overview

GBUK Group is a rapidly growing company comprised of award-winning specialist companies that excel in providing enteral feeding, critical care, patient handling and vascular access devices and services. Our primary goal is to enhance patient care through our innovative solutions.

With a network of over 1,500 suppliers supporting the NHS, we have established ourselves as a top 20 supplier since our inception in 2008.

Headquartered in Yorkshire, our 80,000 sq. ft. warehouse ensures the distribution of over 600,000 medical devices to healthcare professionals on a daily basis. Our unique blend of distributed and proprietary products has expanded our reach to over 45 countries worldwide, with the recent establishment of warehouse facilities in Europe.

At GBUK Group, our culture is deeply rooted in our core values of Solution Focused, Collaboration, Innovation, Adaptability, Communication and Integrity. These values drive our commitment to delivering high‑quality products and services that positively impact patient care globally.

GBUK Group is committed to globally enhancing patient care by being the leading specialist provider of enteral, critical care and patient handling products and services. Combined with innovative market‑leading solutions, GBUK Group enables healthcare professionals to treat patients with confidence; safely and efficiently.

Role Overview

The successful candidate will be responsible for the coordination of quality change control projects and processes, to ensure continued compliance to ISO 13485 and ISO 9001 requirements. This role oversees and manages the document control and change control process, ensuring that all actions are properly documented, controlled and implemented efficiently across the organisation. You will be responsible for coordination of change control projects at head office and acquired companies, including running project meetings, ensuring cross‑functional actions are completed to an agreed timeline and gathering evidence for project closure. Responsible for setting and monitoring KPIs.

Responsibilities & Duties

• Project management for company QMS, document and product changes.
• Coordinate project teams from cross‑functional departments at head office and remote locations for successful project completion in line with set project timelines.
• Document project plans, ensuring stakeholder engagement.
• Manage coordination of the change control process, lead change control meetings and ensure timely completion of all actions.
• Lead the process for reduction of the quantity of open historic change controls.
• Generate trending data for analysis and discussion during quality review meetings, including responsibility for setting and monitoring KPIs related to change controls.
• Ensure timely completion of document reviews.
• Upload and archive documents to the Quality Management System (QMS) as required.
• Maintain responsibility for the document master list.
• Undertake any other duties as may be requested by the Head of Quality or Compliance Director.

Essential Requirements

• Experience of working within a QMS system, preferably within a medical device company.
• Project management experience.
• Experience of setting and monitoring KPIs.

Desirable

• Experience of completing change controls in accordance with ISO 13485 and 9001.

Key Competencies

• Excellent interpersonal skills, including the ability to work as part of a team and to work with people from across the whole company.
• Good organisational skills and attention to detail.
• Good written and verbal communication skills.
• A can‑do attitude with the ability to take initiative and work to deadlines across multiple simultaneous tasks and projects.
• Problem solver.

Equality

All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship and national origin; religion; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression and transgender identity; protected veteran status; size or any other basis protected by appropriate law.

Benefits

• Additional leave
• Bereavement leave
• Company events
• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• Health & wellbeing programme
• On‑site parking
• Referral programme
• Sick pay

Schedule

• Monday to Friday

Salary

• £35,000 to £38,000 per annum