Purchasing Coordinator

Jacob Thomas Associates; Rugby; Hybrid; GBP 30,000; Full time

Job summary

A leading manufacturer and distributor in Rugby is seeking a Purchasing Coordinator to ensure efficient administration of the purchasing process. Responsibilities include processing requisitions and purchase orders, maintaining accurate records, and supporting supplier onboarding. The ideal candidate has experience in administrative roles within procurement or supply chain, proficient with systems like SAP. This position offers a salary of £30,000 per annum plus benefits, including 25 days holiday and hybrid work arrangements.

Benefits

25 days holiday + bank holiday

Pension contributions

Staff discount

2 days working from home

Qualifications

• Previous experience in an administrative or coordination role, ideally within procurement or supply chain support.
• Experience working in a supply chain operations environment, such as logistics or warehousing.
• Ability to communicate effectively with clients and suppliers.

Responsibilities

• Administer purchasing requisition forms from internal stakeholders.
• Track requisition approvals and manage PO assignments to suppliers.
• Support supplier onboarding and maintain accurate purchasing documents.

Skills

Administrative coordination

Communication

Attention to detail

Positive attitude

Education

GCSE in Maths and English

Tools

SAP

CAM systems

Job description

Overview

Job Title: Purchasing Coordinator

Salary: £30,000 per annum plus benefits

Shift: Monday - Friday (2 days hybrid)

Location: Rugby, Warwickshire

Our client, a leading manufacturer and distributor of products for the automotive and commercial vehicle sectors, are seeking a dedicated purchasing coordinator to join their supply chain team. The successful candidate will be responsible for delivering accurate and efficient administration of the purchasing process, ensuring requisitions, purchase orders, and supplier documentation are processed and recorded correctly.

Benefits

• 25 days holiday + bank holiday
• Pension - 3% employee and 5% employer. Company contribute up to 12% based on employee contribution (e.g. 3% & 5%, 4% & 6% etc etc, up to 12%)
• Staff discount
• 2 days working from home

The Role

• Receive and review purchasing requisition forms from internal stakeholders, checking accuracy and completeness
• Submit requisitions to the Facilities & Purchasing Manager or relevant cost centre approver for approval and track progress through the workflow
• Assign and issue PO numbers to suppliers once approved, ensuring details are correct and communicated clearly
• Maintain a live PO log to provide visibility of all active and completed purchase orders
• Provide ad hoc administrative support to the Operations Services team as required
• Maintain accurate and organised records of all purchasing documents, including requisitions, POs, invoices, quotes, and contracts
• Support invoice reconciliation by checking invoices against POs and confirmed goods/services receipts
• Escalate discrepancies to the Facilities & Purchasing Manager or finance team for resolution
• Ensure all purchasing documentation is stored securely and remains audit ready
• Communicate with suppliers to issue PO numbers and resolve straightforward administrative queries.
• Liaise with internal stakeholders across all supply chain sites to confirm receipt of goods and services
• Pass confirmed receipts to finance for processing of supplier payments
• Support supplier onboarding administration by ensuring accurate contact details, compliance documents, and contracts are maintained

Our Ideal Candidate

• Previous experience in an administrative or coordination role, ideally within procurement or supply chain support.
• Previous use of SAP or CAM systems
• Experience of working in an administrative role in a supply chain operations environment (logistics/warehousing)
• GCSE level or equivalent in Maths and English
• Positive attitude
• Ability to communicate effectively to clients and suppliers

If you are interested in this opportunity please apply directly through this website or call Jacob Thomas Associates