Purchasing Coordinator

P&S Personnel Services Limited; Great Yarmouth; On-site; GBP 40,000 - 60,000; Full time

Job summary

A staffing services company located in Great Yarmouth is seeking a Purchasing Coordinator / Rental Coordinator. This role involves managing procurement, coordinating the scheduling of rental units, and ensuring compliance with policies. Ideal candidates should have a background in purchasing or operations support, strong organizational skills, and the ability to communicate effectively with various stakeholders. The position is crucial for maintaining cost-effective purchasing and enhancing operational efficiency, offering a dynamic work environment.

Qualifications

• Proven experience in a purchasing, procurement, rental coordination, or operations support role.
• Experience within oil & gas, well services, or industrial equipment environments.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Coordinate the purchasing of parts and equipment for well service unit builds.
• Manage purchase orders in line with budgetary controls.
• Coordinate the scheduling and mobilization of nitrogen rental units.

Skills

Purchasing experience

Coordination skills

Commercial awareness

Attention to detail

Communication skills

Tools

ERP systems

Job description

Role Purpose

The Purchasing Coordinator / Rental Coordinator is responsible for the end-to-end procurement, coordination, and logistical management of components and services required for well service unit builds, alongside the commercial and operational coordination of rental units. The role ensures cost‑effective purchasing, timely availability of materials, and efficient utilisation of rental assets while maintaining high standards of accuracy, compliance, and customer service.

Key Responsibilities

Purchasing & Procurement

• Coordinate purchasing of parts, equipment, and services required for well service unit builds, overhauls, and refurbishments.
• Source and evaluate suppliers to ensure competitive pricing, quality, lead times, and reliability.
• Raise, manage, and track purchase orders in line with internal approval and budgetary controls.
• Expedite orders to meet build schedules and operational deadlines.
• Maintain accurate purchasing records, supplier documentation, and cost tracking.
• Work closely with engineering, operations, and workshop teams to understand technical requirements and build timelines.
• Support inventory management by monitoring stock levels and recommending reorder points for critical components.

Rental Coordination

• Coordinate the scheduling, mobilisation, and demobilisation of nitrogen rental units for customer projects.
• Act as the primary point of contact for customers regarding availability, specifications, and rental terms.
• Liaise with operations, transport providers, and third‑party vendors to ensure on‑time delivery and collection.
• Track utilisation, rental periods, and returns to maximise asset efficiency and revenue.
• Prepare rental documentation, confirmations, and internal handover information.
• Support invoicing by ensuring rental periods, rates, and services are accurately captured.

Commercial & Administrative Support

• Monitor purchasing and rental costs against budgets and highlight variances.
• Assist in negotiating supplier and rental‑related commercial terms where appropriate.
• Maintain accurate ERP or internal system data related to purchasing and rentals.
• Ensure compliance with company policies, HSE requirements, and relevant industry standards.
• Produce reports on purchasing performance, supplier lead times, and rental utilisation as required.

  Skills & Experience

  • Proven experience in a purchasing, procurement, rental coordination, or operations support role.
  • Experience within oil & gas, well services, industrial equipment, or heavy engineering environments.
  • Strong organisational and coordination skills with the ability to manage multiple priorities.
  • Commercial awareness and cost‑control mindset.
  • High level of accuracy and attention to detail.
  • Confident communicator with suppliers, customers, and internal stakeholders.
  • Experience coordinating rental fleets or mobile equipment (e.g. nitrogen units, pumping units, or similar). (Desirable)
  • Familiarity with ERP or purchasing systems. (Desirable)
  • Understanding of well service equipment and unit build processes. (Desirable)
  • Proactive and solutions‑focused.
  • Calm under pressure and deadline‑driven.
  • Structured and methodical approach to work.
  • Team‑oriented with strong ownership mentality.

  If this is a role you are interested in, please apply online ensuring your CV is up to date.