Purchasing and Invoicing Supervisor

North Bristol NHS Trust; Bristol; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A healthcare provider in Bristol is looking for a Pharmacy Procurement and Invoicing Supervisor to manage procurement and invoicing functions within the Pharmacy Supply Services Team. The role includes supervising team workload, ensuring accurate transactions, and maintaining supplier relationships. Ideal candidates will have strong organisational skills and experience in pharmacy procurement. The position offers a hybrid working model. Join a committed team that provides exceptional healthcare in a supportive environment.

Qualifications

• Experience in procurement and invoicing related to pharmacy.
• Ability to manage and supervise teams effectively.
• Strong financial acumen and analytical skills.

Responsibilities

• Supervise day-to-day workload of Pharmacy Invoicing and Procurement Team.
• Ensure accurate ordering and processing of pharmacy transactions.
• Maintain supplier relationships and support stock monitoring.

Skills

Organisational skills

Attention to detail

Team supervision

Financial transaction processing

Job description

Job Title: Pharmacy Procurement and Invoicing Supervisor
Band: AFC Band 4
Department: Pharmacy Supply Services
Hours: 37.5 hours per week (between 08:00-18:00, includes rotational weekends 1:6) – Part time considered
Location: North Bristol NHS Trust (NBT) – Pharmacy Department, Brunel Building, Southmead Hospital and NHS offices, Beckspool Building, Frenchay (Hybrid working)

We are seeking a highly organised, motivated and detail-driven individual to join our Pharmacy Supply Services Team. This role provides a high-quality procurement and invoicing function for all Medicines within NBT, ensuring accurate ordering and processing of all pharmacy financial transactions and maintaining robust, auditable records in line with Trust Standing Financial Instructions (SFIs).

You will supervise the day-to-day workload of the Pharmacy Invoicing and Procurement Team, support both accounts payable and receivable activity, minimise aged debt, and ensure timely income generation. Working closely with suppliers, finance colleagues and clinical teams, you will help maintain continuity of supply, resolve queries, process purchase orders and support stock monitoring across the pharmacy service.

The role includes responsibility for managing and preparing, issuing off-contract claim invoices and proactively following up to ensure timely payment in line with Trust procedures and value-for-money principles. In addition to invoicing, the post holder supports the wider pharmacy procurement function by processing purchase orders, maintaining supplier relationships, monitoring stock and service requirements, and ensuring timely and cost-effective ordering of goods and services.

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.