Purchasing Administrator

WARINGS furniture; Larling; On-site; GBP 20,000 - 25,000; Full time

Job summary

A furniture company based in Larling, England, is seeking an Administrative Assistant to provide vital support to the Purchasing & Production Planning Department. The ideal candidate will have strong organisational skills and be proficient in Microsoft Applications. Responsibilities include managing purchase orders, liaising with suppliers, and maintaining accurate records. An excellent communicator with a keen eye for detail is essential for this role, along with flexibility to adapt to busy periods.

Qualifications

• Excellent general administrative and computer skills.
• Ability to work under pressure and meet deadlines.
• Team player with a flexible approach to work.

Responsibilities

• Assist and support the Purchasing & Planning Controller.
• Raise purchase orders and manage supplier communications.
• Maintain accurate records and databases.

Skills

Organisational skills

Communication skills

Microsoft Word

Microsoft Excel

Attention to detail

Job description

We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department. This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department.

The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail, and the ability to keep accurate records and maintain databases.

Responsibilities

• Assisting and providing administrative support to the Purchasing & Planning Controller
• Raising and progressing purchase orders, raising delivery and collection notes for supplier orders, sending emails
• Placing orders with suppliers
• Dealing with supplier queries
• Ordering warehouse and joinery consumables
• Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee
• Checking delivery schedules and scheduled delivery dates
• Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly
• Signing off invoices – ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department)
• Keeping a database of orders/suppliers for manufacturing processes
• Filing
• Liaison with suppliers
• Liaison with internal departments; production (Joinery & Warehouse), sales, logistics
• Any other duties as required by Warings Furniture Ltd

Essential Skills & Experience

• Excellent general administrative skills
• Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas) Outlook
• Excellent literacy and numeracy skills
• Excellent attention to detail/accuracy in all work
• Excellent organisational and planning skills communication skills with the ability to communicate on all levels
• Ability to use own initiative
• Ability to prioritise work
• Ability to work under pressure and to deadlines
• Must be a team player
• Flexible approach to working time to meet deadlines/peak workloads

We are located in a rural area so own transport is essential