Purchase Ledger Supervisor

Caretech; United Kingdom; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading healthcare provider in the UK seeks a Purchase Ledger Supervisor in Uxbridge. This role involves supervising the purchase ledger team, managing supplier queries, and ensuring accurate financial operations. Essential requirements include a minimum of five years' experience, strong organisational skills, and proficiency in tools such as Microsoft Excel and SAP Concur. The ideal candidate will be self-motivated and effective in communication, maintaining high customer service levels. A dynamic and supportive working environment awaits the right candidate.

Qualifications

• Minimum five years Purchase Ledger Supervisor experience.
• Large multi-site and cost centre experience.
• Self-motivated with strong communication skills.

Responsibilities

• Oversee weekly 1:1's with team members.
• Manage escalation process for supplier queries.
• Assist with supplier reconciliations and payment runs.

Skills

Attention to detail

Teamwork

Organisational skills

Communication

Excel (Pivots, VLOOKUP)

Tools

Microsoft Excel

Cold Harbour

SAP Concur

Job description

Job Title: Purchase Ledger Supervisor.

Reports to: Group Purchase Ledger Manager

Location: Uxbridge

Salary: £Competitive

Job Purpose:

The Purchase Ledger Supervisor will report into the Group Purchase Ledger Manager. You will be responsible to provide support to the wider team, which include; help/guide the team, monitoring shared inboxes, assisting with month end and on supplier reconciliations, dealing with allocation queries, Sap Concur maintenance, assisting with payments and payment run and other adhoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of customer service is upheld at all times.

Accountabilities

• Weekly 1:1's with Purchase Ledger team members
• Adhering to the 3 step escalation process for supplier queries
• Escalating any concerns to the Group Purchase Ledger Manager
• Assist the team with reconciling supplier account statements and queries are addressed in a timely manner
• Running fortnightly payment runs
• Manage and monitor multiple shared mailboxes
• Monitoring and assisting with Teams Objectives
• Assisting with onboarding and training new team members.
• Supporting the Group Purchase Ledger Manager and motivate team members
• Setting up new suppliers on Cold Harbour and Sap Concur ensuring all information and checks are completed.
• Sap Concur maintenance: updating workflows, creating new cost centres, setting up new users
• Extracting invoices from Sap Concur and uploading into Cold Harbour on a daily basis
• Providing timely information to other members of the Accounts team and the wider firm.
• Assisting Group Purchase Ledger Manager with adhoc projects
• Participating in Team meetings

Skills and abilities needed to perform role

Numerate. Attention to detail with ability to check and others' work. Ability to work effectively within a team. Prioritisation and organisational skills and able to work to deadlines. Self-motivated. Intermediate excel skills (Pivots tables & V look ups) Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.

Personal Characteristics

Personally, aligned with our core values and beliefs; care, honesty, open, driven and committed. The ability to work under pressure and prioritise work demands while keeping staff motivation high. Adaptable and strong organisational skills with ability to meet strict deadlines. Ability to identify issues and use initiative to solve problems. A good communicator. Resilient - relishes a challenge, is not afraid of hard work. A team player with willingness to help others and go above and beyond their formal role.

Experience and Skills Required

Essential

• Minimum five years Purchase Ledger Supervisor experience
• Large multi-site and cost centre experience.
• Ability to work effectively within a team.
• Prioritisation and organisational skills and able to work to deadlines.
• Self-motivated.
• Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.

Desirable

• Senior Purchase Ledger experience.
• Coldharbour experience.

The job description is subject to change as the role evolves.