Purchase Ledger Assistant

Butler Rose Ltd; United Kingdom; On-site; GBP 28,000 - 30,000; Full time

Job summary

A growing organisation in the United Kingdom is seeking a Purchase Ledger Assistant to support the finance team at their Carlisle office. This role involves processing invoices and payments, maintaining data accuracy, and liaising with suppliers for queries. The ideal candidate has experience in purchase ledger roles, strong attention to detail, and is familiar with accounting software. Benefits include pension contributions, generous leave, and more.

Benefits

5% employer and 5% employee pension contributions

20-25 days annual leave plus bank holidays

Cycle to Work scheme

Employee Assistance Programme

Comprehensive health and wellbeing support

Qualifications

• Previous experience in a purchase ledger or similar finance role.
• Strong accuracy and attention to detail.
• Confident communication skills.

Responsibilities

• Accurately code, process, and post supplier invoices and credit notes.
• Match invoices to purchase orders and delivery notes.
• Liaise with suppliers to resolve invoice or payment queries.

Skills

Attention to detail

Confident communication

Experience in purchase ledger

Competent in MS Excel

Education

AAT Level 3 (or equivalent)

Tools

Cloud-based accounting software

Job description

Job Title: Purchase Ledger Assistant Location: Carlisle Salary: £28,000-£30,000 per annum

A growing organisation is seeking a Purchase Ledger Assistant to join its Finance team at the company's head office. This position supports the accurate and timely management of purchase ledger activity across multiple trading entities, ensuring invoices, credits and payments are processed efficiently and in line with internal procedures.

Key Responsibilities

Purchase Ledger Management

• Accurately code, process, and post supplier invoices and credit notes using cloud-based document capture tools and accounting software.

• Maintain a high standard of accuracy in all data entry and coding.

• Match invoices to purchase orders, delivery notes, and supporting documentation.

• Work with departmental managers to ensure invoices are approved in accordance with delegated authority levels.

• Create and update supplier account records.

• Complete supplier statement reconciliations.

• Liaise with suppliers to resolve invoice or payment queries promptly.

• Prepare payment run recommendations for review and approval.

• Produce month-end purchase order accruals.

• Work to agreed month-end deadlines and targets.

• Ensure all activities comply with finance policies and internal controls.

• Collaborate closely with the wider finance team, providing support where needed to maintain an efficient, high-quality service.

• Work with managers and internal stakeholders to support smooth and timely invoice processing and payments.

What You’ll Need

• Previous experience in a purchase ledger or similar finance role.

• Strong accuracy and attention to detail.

• Confident communication skills.

• AAT Level 3 (or equivalent) preferred.

• Competent user of MS Excel and accounting systems.

What’s on Offer

• 5% employer and 5% employee pension contributions.

• 20-25 days annual leave plus bank holidays.

• Option to purchase up to 5 additional days of leave.

• Cycle to Work scheme.

• Employee Assistance Programme.

• Comprehensive health and wellbeing support.

• Life assurance.

• Free on-site parking and other employee benefits.

Please contact Business Manager Nathan Baillie for more information.

Butler Rose is committed to equality in the workplace and is an equal opportunity employer.
Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.