Property / Lettings Coordinator

Anonymous; Glasgow; Hybrid; GBP 23,000 - 28,000; Part time

Job summary

A small tech-driven letting agency in Glasgow is seeking a Property / Lettings Coordinator to manage operations effectively. The ideal candidate will have a letting agency background, proficiency in software like SME Professional and Fixflo, and excellent communication skills. Duties include marketing properties, handling enquiries, managing applications, and ensuring smooth operations. This hybrid position offers flexible working, with fieldwork as necessary, and opportunities for career progression as the business grows into estate agency and property factoring.

Qualifications

• Ideal candidate should have a letting agency background and be proficient in letting agency software.
• Great communicator with strong organizational skills.
• Able to manage workload independently.

Responsibilities

• Marketing properties and getting them let within 2-3 weeks on average.
• Handling tenant and landlord enquiries independently.
• Managing applications, referencing, and tenancy paperwork.
• Instructing maintenance and dealing with contractors confidently.
• Carrying out property inspections and inventories independently.
• Keeping all systems accurate, organised, and up to date.
• Reporting to the Property Manager for effective solutions.
• Supporting the wider lettings operation.

Skills

Letting agency background

Proficiency in letting agency software

Excellent communication

Organizational skills

Tools

SME Professional

Fixflo

Job description

Property / Lettings Coordinator (Hybrid - Glasgow)

£23,000 - £28,000 FTE | Part-time or Full-time | Hybrid (Mostly Remote)

ABOUT THE ROLE

We're a small, growing, tech-driven letting agency in Glasgow, and we're looking for a Property / Lettings Coordinator to join us and become a key part of how the business runs day to day.

This role isn't about sales, targets, or corporate box-ticking. It's about getting things done properly, using good systems, and dealing with tenants, landlords, and contractors in a calm, professional way.

Ideal candidate should have a letting agency background and be proficient in letting agency software such as SME Professional, Fixflo and etc.

KEY RESPONSIBILITIES

• Marketing properties and getting them let within 2-3 weeks on average
• Handling tenant and landlord enquiries independently
• Managing applications, referencing, and tenancy paperwork
• Instructing maintenance and dealing with contractors confidently
• Carrying out property inspections and inventories independently
• Keeping all systems accurate, organised, and up to date
• Reporting to the Property Manager and working closely with them to ensure professional and cost-effective solutions for landlords
• Supporting the wider lettings operation to keep everything running smoothly

WHAT SUCCESS LOOKS LIKE

• Confident using all systems efficiently
• Able to run day-to-day lettings with minimal supervision
• Proactive problem-solver
• Trusted point of contact for tenants, landlords, and contractors

WHO WE'RE LOOKING FOR

• Can-do problem solver
• Great communicator
• Organised and systems-focused
• Able to manage workload independently

WORKING PATTERN

• Hybrid - mostly home-based
• Field work required
• No shift work or sales
• Occasional out-of-hours work as required

CAREER PROGRESSION

Clear opportunity to grow with the business as it expands into estate agency and property factoring