Project Team Assistant

MJM Industrial; Colnbrook; On-site; GBP 35,000 - 60,000; Full time

Job summary

A leading construction firm in Colnbrook seeks an experienced individual for a role involving quality management, project oversight, and compliance with industry standards. The ideal candidate will have relevant experience, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include document management, resource planning, and collaboration with project teams. The role requires a full clean UK driving licence and familiarity with regulations for working at Heathrow Airport. Competitive compensation offered.

Qualifications

• Experience in the construction industrial mechanical electrical setting is preferred.
• Familiarity with Heathrow Airport regulations and procedures is a plus.
• Full clean UK driving licence required.

Responsibilities

• Ensure compliance with quality management and regulatory standards.
• Plan and manage project documentation and resources.
• Assist the Project Manager with estimating and reporting.

Skills

Relevant experience in a similar role

Strong organizational skills

Excellent written and verbal skills

Proficient in Microsoft Outlook, Word, and Excel

Job description

Key Responsibilities

To have responsibility, to continually help and improve the processes relating to the Organisations Quality Management, Health & Safety and Environmental Management systems and to comply with statutory and regulatory requirements of the Organisation.

Any other duties that the company may reasonably ask you to perform which are within your expertise and skill sets.

Key Accountabilities

• Site visits compliance
• Ensure all necessary paperwork/permits are on site for the execution of project works. Check all paperwork is in date.
• Site visits and site checks in line with MJM Quality management systems.
• Identify any non‑conformances and report back to safety manager /project manager.
< to date with relevant regulations and ensure compliance with industry standards.
• Collaborate with regulatory bodies to ensure adherence to legal requirements.
• Be approachable, knowledgeable, an effective listener and be able to deal with any conflict or ambiguity to resolve issues.

Gantt Charts

• Learn new systems as required to tailor to individual client needs.
• Implement strategies to minimize risks and enhance overall safety.

• Establish and maintain an effective document control system.
• Organise and manage project documentation, ensuring accessibility and accuracy.
• Collaborate with different departments to streamline document flow.
• Prepare comprehensive documentation for each job including all necessary documents, certifications for uploading to the client.
• Co‑ordinate with project teams to gather relevant information.
• Keep dated records of transmittals and documents sent to the client.

Labour & Materials

• Resource materials and consumable items as project requires.
• Plan and resource labour inclusive of sub‑contractors when required.
• Plan the works schedule for all Project works in progress.
• Assist PM with any Project needs.
• Plan transport, deliveries, passes for sub‑contractors, and materials for projects.
• Liaise with project managers to ensure all required assistance for work in progress and future works are managed and controlled efficiently.

Estimating & Costs

• Assist PM with estimating works, seek competitive prices from suppliers and trades when required. Allocate costs and invoices to projects throughout the project. Keep records and update the project costs system to ensure accuracy and profitability.
• Assist PM with reporting accurate performance results for revenue and GP.
• Assist PM with purchase order allocations and invoice allocations to the works system.
• Assist PM with hire equipment management to ensure no over‑run charges are incurred.
• Assist PM with time sheet allocation and labour costs management.

Key Skills / Experience

• Relevant experience in a similar role, preferably in a construction industrial mechanical electrical setting.
• Familiarity with Heathrow Airport regulations and procedures (training given).
• Strong organizational skills and attention to detail.
• Excellent written and verbal skills.
• Proficient in Microsoft Outlook, Word, and Excel.
• Ability to order materials and check deliveries.

CAD or Drawing Experience (Not Essential)

• SAGE and Simpro office systems (training will be provided).
• Car driver, full clean UK licence required.
• Willing to undertake airside driving test.

Measure of Success (KPI’s)

• Continuous development.
• Monthly informal appraisal and action planning.
• Evaluate gaps in learning /training.

We Value

• Ability to be passionate, energetic, driven with a desire to succeed.
• A result driven and energetic approach to opportunities and challenges.
• Adaptable to changing situations in fast paced environment.
• A positive attitude and enthusiasm.
• The ability to communicate well at all levels of both MJM and client.
• Able to work autonomously and as a team player.
• Self‑motivated.