Project Document Controller

Bilfinger Berger SE; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading engineering and maintenance provider in the UK is seeking a Project Document Controller to manage project document registers and control document flow. The ideal candidate should have experience in engineering or EPC sectors, strong administration skills, and proficient in MS Office. This role involves ensuring accuracy in documentation, advising on review phases, and supporting various types of projects including EPC. If you have excellent organizational skills and attention to detail, this is the job for you.

Qualifications

• Experience as Project Document Controller in an Engineering / EPCM / EPC company.
• Familiar with project workflows in Engineering and EPC / EPCM projects.
• Proactive for chasing and expediting documents.
• Attention to detail for checking documents.

Responsibilities

• Manage and control document flow on projects.
• Check outgoing documentation for consistency.
• Advise on upcoming document reviews and approvals.
• Provide accurate status of document flow.

Skills

Experience as Project Document Controller

Exceptional administration and organization skills

Excellent interpersonal skills

Proactive and assertive

Attention to detail

Good knowledge of MS Office

Experience with Sharepoint workflows

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

• You will be the owner of the assigned project document registers, document management systems and processes
• You will manage and control the flow of documents and information on projects
• Project documents will include Bilfinger deliverables, technical queries, vendor / other third party or sub-contractor documents, client documents and commercial documents and communications
• You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested
• You will be pro‑active in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients
• You will be responsible for ensuring that project team members always have accurate and up‑to‑date information
• You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients
• To open for the project teams to allocate work outside of DC role
• You will work on projects ranging from Concept Design to large EPC projects (depending on experience)
• The projects are for a number of different sectors (Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Food), small and large, and greenfield and brownfield projects.
• On EPC projects, you will provide a valuable link between Engineering and other departments
• Depending on the nature of the project, you may need to report at a 'project level' to the Engineering Project Manager or EPC Project Manager on the project

Your profile

• Experience as Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors
• Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including client and third party documents) throughout the entire project lifecycle
• Exceptional administration and organisation skills for document storage and upkeep of document register
• Proactive and assertive for chasing and expediting documents
• Excellent interpersonal skills and the ability to communicate with people at all levels
• Good knowledge of MS suite of documents including Excel, Word and Powerpoint
• Experience with Sharepoint workflows
• Attention to detail for checking documents before issuing
• Experience expediting vendor documents would be an advantage

If you wish to speak to a member of the recruitment team, please contact 01224 246246.