Project Coordinator

We Do Play; Remote; GBP 30,000; Full time

Job summary

A leading leisure and entertainment operator in the UK seeks a Project Coordinator to support their remote Property, Legal, and Construction Departments. The role involves administrative coordination, maintaining project documentation, and liaising with contractors. Ideal candidates will have strong organisational skills, experience in similar roles, and proficiency in Microsoft Office. This position allows for flexible working hours and presents opportunities for involvement in large-scale property projects.

Benefits

28 days annual leave

Flexible working hours

Opportunities for career progression

Qualifications

• Proven experience in an administrative or coordination role.
• Prior exposure to construction, property, or project delivery environments preferred.
• Ability to manage multiple workstreams and deadlines simultaneously.

Responsibilities

• Provide daily administrative and coordination support to Project Managers.
• Maintain detailed project trackers and construction schedules.
• Support cost-tracking processes and invoicing accuracy.

Skills

Organisational skills

Time management

Problem-solving

Communication skills

Microsoft Office proficiency

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Google Drive

SharePoint

Job description

Project Coordinator - Remote - UK Based

📍 Location: Remote (UK-based)

🕒 Hours: Full-time, 40 hours per week

💰 Salary: £30,000 per annum

🏢 Employer: We Do Play

About We Do Play

We Do Play is a market‑leading operator in the leisure and entertainment sector. We own and operate multiple brands including Flip Out and Activate Games, creating immersive, high‑energy experiences for families and thrill‑seekers across the UK. With an ambitious pipeline of over 25 new sites opening in the next 3 years, we’re scaling fast—and our Property Acquisition and New Build Departments are at the heart of that growth.

To support this expansion, we are seeking a Project Coordinator to provide structured, detail‑driven support to our acquisition, construction and project management teams. This is a fantastic opportunity to join a high‑growth business and play a key role in delivering cutting‑edge leisure venues nationwide.

Role Summary

This is a remote‑based Project Coordinator role, supporting the Property, Legal and Construction Departments at We Do Play. You will act as the central administrative hub for our new site build programme, ensuring projects stay on track and on budget. From maintaining project documentation and timelines to coordinating between stakeholders and contractors, you’ll help drive momentum across our live and upcoming developments.

Key Responsibilities

• Provide daily administrative and coordination support to Project Managers and Construction Leads
• Maintain detailed project trackers, construction schedules, and build programme documentation
• Assist in the compilation of pricing packs, procurement documentation, and contractor contracts
• Support site‑specific logistics such as landlord liaison, planning compliance, and retail delivery documentation
• Schedule project meetings, prepare agendas, take meeting minutes, and track action items
• Monitor project milestones and maintain visibility on progress against timelines
• Liaise with external suppliers, consultants, and contractors on build programme updates
• Organise digital filing systems and ensure all documents are current and accessible
• Support cost‑tracking processes, invoicing accuracy, and project budget reporting
• Contribute to the planning and coordination of operational readiness for site openings
• Carry out ad hoc administrative tasks, including internal communications and database updates

Requirements

• Proven experience in an administrative or coordination role
• Prior exposure to construction, property, or project delivery environments preferred
• Excellent organisational and time‑management skills
• Ability to manage multiple workstreams and deadlines simultaneously
• High attention to detail and a proactive approach to problem‑solving
• Strong written and verbal communication skills
• Comfortable working independently and remotely
• Confident using Microsoft Office (especially Excel), Outlook, Teams, and cloud platforms like SharePoint or Google Drive

What We Offer

• Remote‑first working with flexible hours
• £30,000 annual salary
• 28 days of annual leave (including bank holidays)
• Exposure to large‑scale property and construction projects across the UK
• Fast‑paced, high‑growth environment with opportunities for career progression
• A collaborative, supportive team working on exciting, high‑impact projects

How to Apply

To apply, please send your CV and a short covering note. We’re excited to hear from motivated, organised individuals who thrive on getting things done.