Project Coordinator

Oakmont Senior Living; Irvine; On-site; GBP 60,000 - 80,000; Full time

Job summary

A senior living management group based in Irvine is seeking a Project Coordinator to support the Creative and Marketing teams. Responsibilities include managing project workflows, tracking progress using Monday.com, and ensuring timely delivery of projects. Candidates should have 1-3 years of experience in project coordination, effective communication skills, and a detail-oriented mindset. The position offers competitive hourly pay and comprehensive benefits including medical, dental, vision, and a retirement savings plan.

Benefits

Medical, Dental, and Vision benefits

Vacation and Sick Pay

Complimentary Meals

401(k) Savings Plan with Company Match

Employee Assistance Program

Pet Insurance

Qualifications

• 1-3 years of work experience in project coordination.
• Comfortable enforcing established processes.
• Experience in a creative, marketing, or agency environment.
• Understanding of creative workflows and approval processes.

Responsibilities

• Manage incoming creative and marketing requests.
• Assign projects and track progress with tools like Monday.com.
• Communicate timelines and expectations to stakeholders.
• Support vendor communication and track approvals.

Skills

Highly organized

Excellent time-management

Collaborative

Detail-oriented

Excellent written communication

Excellent verbal communication

Interpersonal communication

Tools

Monday.com

Job description

Project Coordinator, Creative - In-Office Required

This is a full-time position based out of our Irvine office.

Pay range: $29.00-$33.00 an hour

The Project Coordinator is responsible for supporting the Creative and Marketing teams by coordinating workflows, maintaining project organization, streamlining operations, and ensuring projects are delivered on time and up to Oakmont standards. All responsibilities must be completed in accordance with Company policies and procedures, current standards, guidelines, and regulations.

Position Responsibilities

• Traffic and manage incoming creative and marketing requests, ensuring all required information is captured at intake
• Assign projects, track progress, and maintain timelines using project management tools (e.g., Monday.com)
• Communicate timelines, deliverables, and expectations clearly to stakeholders
• Request estimates, track approvals, and support vendor communication as needed
• Track and manage all design requests to ensure milestones are met, blockers are addressed, and projects are delivered as expected
• Provide day-to-day coordination and support for digital, sales, and creative marketing initiatives as needed
• Maintain accurate project statuses, documentation, and files
• Assist with reporting on workload, capacity, and project trends

Qualifications

• Prefer one (1) to three (3) years of work experience in project coordination.
• Highly organized with excellent time-management and prioritization skills.
• Collaborative, detail-oriented, and comfortable enforcing established processes.
• Experience preferred using the project management software Monday.com.
• Excellent written, verbal, and interpersonal communication skills.
• Experience in a creative, marketing, or agency environment.
• Familiarity with print production and vendor coordination.
• Understanding of creative workflows, timelines, and approval processes.
• Confident following up and holding stakeholders accountable.
• Must pass a Criminal Background check.
• May require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines.

Benefits

• Medical, Dental, and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Company Paid Life Insurance
• Team Member Discount Program (LifeMart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.