Project Co-ordinator East Hotels

Montcalm Collection; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading hospitality brand in London seeks an ambitious Project Co-ordinator to manage maintenance operations across multiple hotels. The ideal candidate will demonstrate excellent communication and multitasking skills while ensuring that project standards are met with high customer care. This role offers various benefits, including access to training and health incentives, along with a collaborative team environment.

Benefits

Pathways for promotions

Health incentives

28 holidays annually

Nutritious meals during shifts

Complimentary dry-cleaning service

Qualifications

• Preferred experience dealing with multiple data sources.
• Excellent communication skills to manage team and problems.
• Ability to manage daily activities of a team effectively.

Responsibilities

• Coordinate maintenance works between hotels and contractors.
• Manage maintenance schedules with service providers.
• Liaise with hotel accounts teams for payments processing.
• Organize procurement of supplies and coordinate delivery.
• Handle general admin and organization tasks.
• Manage operating budgets alongside facilities manager.

Skills

Experience in a fast-paced environment

Excellent verbal and written communication skills

Ability to multitask

Computers and numerical literacy

Job description

Overview

Montcalm Collection are looking for a skilled and ambitious Project Co-ordinator- East Hotels to join our team. Help to shape the Montcalm Collection’s next chapter and showcase your skills. Become a trusted ambassador for our hotels and take advantage of the opportunity to move between properties, achieving the service and product delivery standards for the department with a high degree of customer care and service.

Responsibilities

• Coordinating maintenance works between the hotels and contractors.
• Managing maintenance schedules with 3rd party providers - booking in service visits, coordinating remedial works, etc.
• Working closely with the Hotel’s Maintenance Managers, Cluster Facilities Manager and the projects team to facilitate smooth operations of all ongoing works – relaying information to all affected or involved parties.
• Liaising with individual hotel accounts teams to ensure payments are processed in a timely manner.
• Organising procurement of operating supplies and equipment, coordinating payment and delivery.
• General admin and organisation - filing reports, printing compliance documents, generating monthly reports, etc.
• Setting up meetings with new suppliers, reference checks and vetting of works.
• Managing operating budgets together with cluster facilities manager.
• Analyse risks and opportunities for improvements.
• Apart from the cluster facilities manager, to act as the main point of contact for all 3rd parties servicing the hotels, if required.

Personal Attributes and Skills

• Experience in a fast-paced environment, dealing with multiple data sources is preferred.
• Excellent verbal and written communication skills are essential to work closely with team members and managers, and effectively manage problems as they occur.
• Ability to communicate well at different levels, provide guidance, offer explanation, and prepare briefs.
• Managing the daily activities and needs of an entire team requires an excellent ability to multitask and effectively manage your time.
• Computers and numerical literacy: Budgets and other important documents for companies are usually created on computers and sometimes maintained in databases.
• Although project managers may step in to handle significant problems, you should be prepared to work through and resolve minor projects issues without assistance.

Benefits

• Collaborative and empowering team dynamics.
• Pathways for promotions and growth within the brand.
• Recognition and Rewards Program.
• Access to an array of discounts via our Benefits Platform.
• Comprehensive training through Certified Classroom and E-Learnings.
• 28 holidays annually, inclusive of 8 bank holidays. Additional holidays post 2-year tenure.
• Health incentives: Cash-back on optical, dental, chiropractic, and physio services.
• Concession on gym memberships.
• Nutritious meals provided during shifts.
• Complimentary dry-cleaning service for uniforms.
• Inclusive pension schemes
• Enjoy your special day off

Eligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.

Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren’t just buzzwords. We genuinely value the unique perspectives each individual brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we are dedicated to providing a workplace free from discrimination and prejudice.

Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future. Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this particular role.

Please note that we do not accept unsolicited CVs from agencies or headhunters. Any CVs submitted for these roles without prior agreement per role in writing from our Head of Human Resources, will be considered the property of the company and will not be subject to agency fees.