Project Administrator / Co-ordinator

ZipRecruiter; Etwall CP; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment platform is seeking a Project Administrator and Coordinator for a 12-18 month contract in Derby. The role involves supporting project milestones, managing communications, and maintaining comprehensive project records. Ideal candidates will have strong organizational skills and experience in project administration within infrastructure or construction sectors. A-levels or equivalent are required, along with a relevant degree. This position offers a Monday to Friday work schedule with an early finish on Fridays.

Qualifications

• Proven experience in project administration or coordination within infrastructure or construction sectors.
• Familiarity with large-scale programmes.
• Experience supporting senior leaders.

Responsibilities

• Support project milestones and deliverables tracking.
• Manage calendars, travel arrangements, and correspondence for the Project Director.
• Act as a point of contact for stakeholders.
• Ensure adherence to project governance frameworks.

Skills

Strong organisational and time management skills

Excellent written and verbal communication

Proficiency in Microsoft Office Suite

Attention to detail

Education

A-levels or equivalent

Degree or diploma in Business Administration

Tools

SharePoint

MS Project

Job description

Job Description

Job Title: Project Administrator and Coordinator

12-18 month contract, based in Derby, working days Monday to Friday, 37 hours per week, early finish on a Friday, to start ASAP.

Purpose of the Job: To provide comprehensive administrative and coordination support to the Project Director and the wider project team, ensuring the smooth operation of project activities, communications, and stakeholder engagement across the programme.

Reporting to: Project Director

Key Responsibilities:

1. Project Coordination: Support project milestones and deliverables tracking and on-time submissions for timely payments. Maintain project governance, registers, and logs (e.g., risk, issues, actions, decisions) and KPIs. Set up and coordinate internal and external meetings, including agenda preparation, minute-taking, and follow-up actions.
2. Administrative Support: Manage calendars, travel arrangements, and correspondence for the Project Director. Prepare reports, presentations, and briefing materials. Ensure timely processing of purchase orders, invoices, and other financial documentation.
3. Stakeholder Engagement: Act as a point of contact for internal and external stakeholders. Support communications and updates across stakeholders. Assist in organising workshops, site visits, and stakeholder events (including hospitality).
4. Compliance and Governance: Ensure adherence to project governance frameworks and reporting standards in line with Alstom processes. Support audits and reviews by maintaining accurate and accessible records.

Competencies & Skills:

• Strong organisational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite and project management tools (e.g., SharePoint, MS Project)
• Ability to work independently and collaboratively in a fast-paced environment
• Attention to detail and commitment to quality to achieve 'first time right'
• Discretion and professionalism in handling sensitive information

Experience:

• Proven experience in project administration or coordination within infrastructure, transport, or construction sectors
• Familiarity with large-scale programmes and multi-disciplinary teams
• Experience supporting senior leaders and managing competing priorities
• Understanding of reporting processes in a project environment

Education:

• A-levels or equivalent required
• Degree or diploma in Business Administration, Project Management, or a related field

Interested? Please call me on (phone number removed) or email your CV to (url removed). Please note that as this role involves working within a safety-critical environment, successful candidates will be required to undertake pre-employment drugs and alcohol testing.