Project Administrator

Turner & Townsend; Peterborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading professional services firm is seeking a Project Administrator to provide high-quality administrative support for a large team in Peterborough. This role involves managing diaries, organizing meetings, and handling various administrative tasks. The ideal candidate will have strong communication skills and the ability to work under pressure. Experience in a similar role is essential, and the company promotes a flexible working environment. Note that there is no remote work option available.

Qualifications

• Previous Team Administrator experience looking after a large and busy team.
• Experience of dealing with complex diary management.
• Strong organizational and time management skills.

Responsibilities

• Provide team administration support to the Project Leadership Team.
• Manage diaries for the senior leadership team.
• Organize internal and external meetings.

Skills

Excellent written and verbal communication skills

Proficient in Microsoft Outlook, Teams, Word, Excel, and PowerPoint

Customer service / client facing skills

Ability to work under pressure

Pro-active and approachable

Job description

Overview

We are seeking a Project Administrator to join a highly successful team working as part of a joint venture. We are looking for a high calibre candidate with extensive experience in a similar role who can build strong networks, be responsible for providing high quality general administrative support to the team to implement and maintain an efficient and effective administrative function. This is an exciting role with lots of opportunities to get involved in.

Pleasenotethere is no opportunity to work from home due to the nature of the role.

Key day-to-day activities

• Team administration support to the Project Leadership Team.
• Providing day-to-day assistance to team members as necessary to contribute to the smooth running of the team.
• Work with clients senior leaders support and assistants.
• Deal with queries on the phone, Teams, e-mails and in person from the team.
• Maintain diaries of the senior leadership team.
• Organise (arrange and book) internal and external meetings, attending as required to record minutes and actions.
• Prepare and update meeting action notes.
• Supporting knowledge management / document control.
• Event organisation, and other associated activities.
• Produce, format, and amend CVs, minutes, letters, reports, presentations, and any other documents as requested.
• Keep all team documents up to date (distribution lists, organisational charts, etc.).
• Manage travel & accommodation bookings for the team.
• Prepare and submit expense claims for the senior leadership team.
• Point of contact for new starters into the team & assist with onboarding.
• Entering purchase orders into finance systems.
• Photocopying, printing, binding, laminating, and scanning documents as requested.

Qualifications

Experience - Essential

• Previous Team Administrator/Team Secretary/Project Administrator experience looking after a large and busy team.
• Excellent written and verbal communication skills.
• Experience of dealing with complex diary management.
• Pro-active and approachable – well organised, innovative and a strong communicator.
• Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise.
• Proficient in Microsoft Outlook, Teams, Word, Excel and PowerPoint.
• Learn new procedures quickly.
• Liaise with clients and staff on many different levels.
• Taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team.
• Customer service / client facing skills.
• Dealing with confidential material.

Experience – Desirable

• Knowledge of construction and/or professional services industry.
• Experience of supporting event organisation.
• Experience of basic finance administration/system e.g., invoicing, purchase ledger.

Additional information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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Please find out more about us at www.turnerandtownsend.com/

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.