Project Administrator

Aotea Group; Christchurch; On-site; GBP 60,000 - 80,000; Full time

Job summary

A nationwide service organization is looking for a Project Administrator based in Christchurch. In this full-time role, you will support project workflows, manage documentation, and assist with project compliance. The ideal candidate has strong computer skills, a proactive attitude, and the ability to multitask. This position offers an opportunity for career growth within a respected industry leader. Interested candidates should submit their CV and cover letter to the provided email.

Qualifications

• Ability to maintain project documentation and workflows.
• Familiarity with document control and management processes.
• Capacity to assist with compliance and safety plans.

Responsibilities

• Manage document control and assist with project documents.
• Compile job cost reports and maintain project portals.
• Provide administrative support to the projects team.

Skills

Strong computer skills with Microsoft 365

Ability to work independently

Strong multitasking skills

Proactive attitude

Job description

About The Role

As a Project Administrator, you will play a key role in ensuring the smooth operation of our Project Management and National projects teams. You’ll support project workflows, maintain critical documentation, coordinate materials, and assist with overall project compliance and administration. This is a full‑time position, based in either Wellington or Christchurch.

Key Responsibilities

• Document control and management
• Project plan and document comparisons
• Assisting with tender document quantification
• Finalising contract claims
• Compiling job cost reports
• Maintaining client project portals
• Providing general administrative support to the projects team
• Typing, formatting, and maintaining spreadsheets and Word documents
• Assisting with setup of site safety plans
• Setting up and maintaining contract files and job folders
• Compiling “As‑Built” documentation
• Managing subcontractor compliance documentation
• Processing security clearances.
• Adhering to the Aotea Group Health & Safety system
• General office duties as required

About You

• Strong computer skills, particularly with Microsoft 365
• The ability to work independently with minimal supervision
• Strong multitasking skills and a willingness to learn
• A positive, proactive, can‑do attitude
• Able to pass a Police /Govt security clearance check

Why Join Aotea National Services Limited?

You’ll be part of a nationwide group with the supportive culture of a local team. This role offers the chance to contribute directly to successful project delivery, develop your administrative capabilities, and grow your career within a respected industry leader.

If this sounds like the next step in your career, we’d love to hear from you. Please submit your CV and cover letter to [e-mail]