Production Coordinator - ILM London

The Walt Disney Company; City of Westminster; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

An international entertainment company seeks a Production Coordinator to manage communication and coordination within VFX teams. The role requires experience as a Production Assistant, strong organizational skills, and the ability to mentor newcomers. This is a hybrid position, demanding onsite presence at least 2 days a week. Your responsibilities will include progress tracking, report preparation, and ensuring deadlines are met while fostering collaborative relationships within the team. Applicants with a proactive approach are encouraged to apply.

Qualifications

• Proven experience as a Production Assistant in visual effects with various project types.
• Ability to multitask and manage competing priorities.
• Experience mentoring Production Assistants is preferred.

Responsibilities

• Utilize tracking tools to manage assigned work and ensure task organization.
• Monitor project progress and meet deadlines through regular check-ins with artists.
• Prepare weekly target report summaries and communicate updates.

Skills

Detail-oriented

Organisational skills

Time-management skills

Proficiency with ILM Internal Tracking Tool

Problem-solving aptitude

Tools

ILM Internal Tracking Tool

Job description

As a Production Coordinator, you'll be the central hub for communication and coordination within a specific group (discipline) of VFX artists on exciting projects. You'll play a crucial role in ensuring the smooth execution of our productions, working closely with the Line Producer, Production Manager, Producer and other Coordinators. Your ability to balance multiple needs, projects and tasks is essential.

Responsibilities

• Utilize the ILM Internal Tracking Tool to track and manage assigned work, collaborating with the Line Producer to ensure that task information is consistently kept organised and up to date.
• Monitor progress to ensure work stays on schedule and meets internal and external (client) deadlines, regularly checking in with artists.
• Track client reviews, edit changes and deliveries to guarantee your discipline achieves its targets.
• Prepare weekly target report summaries for your disciplines and show supervision.
• Act as the primary communication liaison for your discipline by providing updates and assisting with priorities.
• Supervise, delegate to and assist with the training of Production Assistant(s) when required by the show.

Qualifications

• We're seeking a detail-oriented Production Coordinator to join our team. This is your chance to contribute significantly to our projects and mentor Production Assistants.
• Proven experience as a Production Assistant in visual effects preferably having worked on a variety of project types, eg film, episodic or a special event.
• Exceptional organisational and time-management skills with the ability to multitask effectively.
• Knowledge of the ILM VFX Pipeline.
• Facilitates clear and open communication to encourage collaborative relationships.
• Proficiency with ILM Internal Tracking Tool.
• Ability to work independently and as part of a team.
• Problem-solving aptitude and a proactive approach.
• Previous experience of having mentored Production Assistants.

Work Arrangement

• This role is Hybrid, which means the employee will be required to work a minimum of 2 days on-site per week at a Company designated location, and occasionally from home.