Procurement Coordinator (111048-1125)

-; Coventry; Hybrid; GBP 26,000 - 31,000; Full time

Job summary

A leading UK university is seeking a proactive Procurement Coordinator to deliver procurement expertise within a dynamic finance department. The role involves managing supplier relationships and supporting category management efforts for various estate services. Success in this position requires excellent attention to detail, strong negotiation skills, and experience in procurement in a busy environment. This is a fixed-term contract for 12 months, offering a salary between £26,707 to £30,378 per annum, with a hybrid working option available.

Benefits

Attractive pension scheme

26 days holiday plus additional university holidays

Generous parental/adoption leave

Onsite childcare facilities

Excellent learning and development opportunities

Qualifications

• Previous experience in a busy procurement environment.
• Excellent attention to detail and communication skills.
• Strong negotiation abilities.
• Ability to work effectively in a team.
• Good numeracy and analytical skills.

Responsibilities

• Provide procurement expertise and assistance to the Head of Procurement and Supply Chain.
• Conduct low value tenders and assist in category management for supplier sourcing.
• Deliver end-to-end procurement support for the Estates department.

Skills

Attention to detail

Communication skills

Negotiation skills

Team player

Numeracy skills

Education

Experience in HE or Commercial Procurement

Job description

Location

University of Warwick Campus, Coventry

Department

Finance

Position Type

Fixed Term

Duration

Fixed-term contract for 12 months

Salary

£26,707 to £30,378 per annum

About the Role

For informal enquiries, please contact Barbara Tsang (Procurement Manager) at [e-mail].

This is an excellent opportunity to deliver top quality service to a dynamic and busy department, and to contribute to the overall customer and student experience at the University.

This role is to provide procurement expertise and assistance to the Head of Procurement and Supply Chain (Estates) to ensure effective supplier management and sourcing of services and materials to meet a high demand for the supply of stock and non-stock materials, to conduct low value tenders and assist the Category managers in conducting tenders for Estates categories.

The Estates Procurement team delivers end to end procurement for the Estates department and manages the following categories: Estates Works and Consultancy, Estates Maintenance and Supplies, Estates Services, Transport, Utilities, FF&E.

About You

We are looking for a proactive and self-motivated individual to work as a Procurement Coordinator, as part of the Procurement team which supports the Estates Office operation.

To be successful in this role, we are looking for somebody who is able to demonstrate:

• Previous HE or Commercial experience, preferably in a varied and busy procurement environment.
• Excellent attention to details and communications skills.
• Excellent negotiation skills.
• Good team player.
• Good numeracy, statistical and ratio analysis skills.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

About the Department

The University Finance Office supports business planning and innovation to maximise the financial resources available to the University and create the long-term sustainable financial platform required for future growth. Finance staff across the University are networked as a professional community of expertise. You will be supported to continue your professional journey through access to Continuing Professional Development training opportunities, sector networks and regular Finance Office briefings.

The role is campus based however staff can opt to work under the Finance Office's current hybrid policy where a maximum of 40% of time (2 days per week for full-time staff, typically Tuesday and Friday) can be worked remotely. This is subject to review and operational requirements. Whilst in the induction phase you'll be required to work 100% in the office. Further details are available on request or at interview stage.

For further information about The Finance Office and the opportunities available, please visit our website.

About the University

We are a world‑leading research‑intensive university founded in 1965. We are ranked 106th in the world and 8th in the UK. Additionally, 92% of our research is rated world‑leading or internationally excellent.

Find out more about us at warwick.ac.uk/about/.

* World University Ranking 2024 , Guardian University Guide 2025

** Research Excellence Framework 2021

How to Apply

CLOSING DEADLINE: Sunday 4th January 2025 at 11:55pm (UK Time)

To apply, please click "Apply" below and submit an application form by the closing deadline. You will be asked to include a CV and a cover letter.

Your CV should include:

• Your education and employment history (including your most recent employment).
• Any other relevant experience (e.g. volunteering, extracurricular, etc.).

Your cover letter should explain:

• Your motivations for applying to the role.
• Using examples, how you meet the essential and desirable criteria detailed in the job description (PDF attached below).

All essential criteria must be met by candidates who are invited to interview.

For guidance on writing a cover letter, see here.

• Interview Date: To be confirmed
• Start Date: To be confirmed

Please note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.

What we Offer

We provide a comprehensive range of benefits, including:

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements.

We are proud to be a Living Wage employer.

Our Commitment to Inclusion

Equality, Diversity, & Inclusion

Warwick is committed to fostering a diverse, inclusive and respectful community where everyone can thrive. We welcome applications from all backgrounds, cultures, and communities, and actively encourage candidates from underrepresented groups to apply.

Find out more about our Social Inclusion work at Warwick.

We are also one of the six founder institutions of the EUTOPIA European University Alliance.

Safeguarding & DBS

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

• Roles involving regulated activity are subject to a Disclosure and Barring Service (DBS) check at the appropriate level, in line with the DBS Code of Practice.
• The University will ensure that anyone subject to a barring order does not undertake any work with the barred group (children and/or adults).
• All employees, volunteers, and partners are expected to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University will not discriminate against applicants who make a disclosure relating to a conviction.

Disclosures at application stage are only visible to the DBS team, not to hiring panels. This ensures fairness and removes bias from the shortlisting process.

Job Description

JD - Procurement Coordinator (111048).pdf - 99KB Opens in a new window

Right to Work in the UK

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.